P.O. BOX 2120




December 21, 2001





Division Superintendents



Jo Lynne DeMary

Superintendent of Public Instruction



Amendments to the Fiscal Year 2002 Direct Aid to Public Education Budget as Proposed by Governor Gilmore (the Caboose Bill)


Governor Gilmores proposed amendments to the fiscal year 2002 (began on July 1, 2001, and ends on June 30, 2002) state budget (the Caboose Bill) were presented on Wednesday, December 19, 2001, before a joint session of the Senate Finance, the House Appropriations, and the House Finance committees. These amendments to the fiscal year 2002 budget will be considered by the 2002 Session of the General Assembly, which is scheduled to convene on January 9, 2002.


The recommendations made by the Governor regarding the Direct Aid to Public Education budget mainly include technical adjustments to the Standards of Quality (SOQ), incentive-based, and categorical accounts. The Governors recommendations include funding for the state share of all Standards of Quality (SOQ), and continuation of all existing incentive-based and categorical programs.


Attachment A to this memorandum provides summary information on the major fiscal year 2002 amendments proposed by the Governor that affect the Direct Aid accounts.


Attachment B to this memorandum lists the estimated school division entitlements for fiscal year 2002 (and final for most accounts for fiscal year 2001) for the SOQ, incentive-based, and categorical accounts based on the Governors proposed amendments. These revised entitlements are based on the Department of Educations latest projections of March 31, 2002, average daily membership (ADM). The entitlements shown in Attachment B do not include the direct grants (Group IV accounts) authorized by the General Assembly that are unique to certain school divisions. The fiscal year 2001 entitlements shown in Attachment B are those previously communicated to you in Administrative Superintendents Memorandum Number 25, dated May 25, 2001, with the exception of corrections that were made for several divisions subsequent to the issuance of that memorandum.


Several of the categorical account entitlements shown in Attachment B (Group III accounts) are funded on a reimbursement basis and represent the departments latest projected entitlements; however, final payments on these accounts for fiscal year 2002 will be based on actual reimbursements. Please note three account name changes that appear on the entitlement sheets in Attachment B: Spec. Ed. Hospitals now reads Spec. Ed. State Op. Programs, GED Funding now reads ISAEP Funding, and School Food now reads School Nutrition.


In addition to the entitlement information contained in Attachment B, a downloadable Excel file was created to assist school divisions in calculating projected fiscal year 2002 state entitlements and local matches for most Direct Aid programs. This file gives divisions the opportunity to change ADM to test the effect on state funding and projected local matches using the departments projected ADM or a local projection of ADM. Attachment C to this memorandum provides detailed instructions for accessing the Excel file from the Department of Education website. The Excel file may be downloaded from the following address:


It is important to remember that the information provided in Attachment B and in the Excel template relates to the Governors proposed budget amendments for fiscal year 2002. The House of Delegates and the Senate will have the opportunity to amend the Governors budget proposals during the 2002 General Assembly session. The General Assembly will adopt a final fiscal year 2002 budget before the end of the session, which is scheduled for March 9, 2002; therefore, the estimated entitlements contained in Attachment B and in the Excel calculation template are projections only and are subject to change throughout the session. The department will provide additional information during the General Assembly session as changes to Direct Aid entitlements occur.


In addition, the fiscal year 2002 entitlements will not be finalized until they are recomputed using actual March 31, 2002, ADM and other final program participation information. Although we have confidence in the accuracy of our ADM projections on a statewide basis, experience has shown that the accuracy of our projections for individual localities may vary. When localities believe that they have more accurate projections of their March 31 ADM, they are encouraged to substitute their estimates for those provided in this memorandum. Also, please note that changing the ADM in the Excel calculation template only changes the estimated funding for accounts that are funded on the basis of ADM. All other accounts remain the same.


Questions regarding the proposed fiscal year 2002 budget amendments and revised fiscal year 2002 Direct Aid entitlements may be directed to Dan Timberlake, assistant superintendent for finance, or budget office staff at (804) 225-2025.