COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 61
September 27, 2002
ADMINISTRATIVE
TO: Division Superintendents
FROM: Jo Lynne DeMary
Superintendent of Public Instruction
SUBJECT: Instructional Personnel Data Collection
The Virginia
Department of Education has consolidated the collection of instructional
personnel information for numerous federal requirements including the No Child
Left Behind Act of 2001 (Public Law 107-110), Title II of the Higher Education
Act (HEA), and the Individuals with Disabilities Act (Public Law 105-17). In
addition, state law requires the department to collect instructional personnel
data for the Standards of Quality (22.1-253.13:1) and the Virginia State
Improvement Plan for Special Education.
In order to efficiently collect the required data and avoid requesting
duplicate information, the department has combined its collection methods into
three survey components:
The Local
Eligibility License Survey, due November 1, 2002, requests information
on individuals who hold a three-year, nonrenewable local eligibility license.
Information regarding the local eligibility license must be submitted to the
Board of Education and the 2003 General Assembly.
The Supply and
Demand Survey, due December 1, 2002, requests information that helps to
identify critical shortages of teacher and administrative personnel. This
information is needed to respond to requirements of federal and state
regulations on teacher shortage areas.
The Instructional
Personnel Survey, due December 1, 2002, requests individual assignment
records for teachers and school administrators. The data collected by this survey are used for federal and state
reporting requirements and include individual demographic elements. These data
will be matched with licensure information on file at the DOE.
To ensure that all instructional personnel
are properly licensed this school year, all licensure requests must be
submitted to the Division of Teacher Education and Licensure by October 15,
2002. After all data are
received, you will be asked to verify accuracy of information submitted.
Each data collection survey has been created
as a downloadable Excel file.
Instructions for entering data into each file will be available via the
Web at:
http://www.pen.k12.va.us/VDOE/Publications/TCHCount/datacoll/coll.htm. ASCII text file formats
will be provided for the Local Eligibility License Survey and the Instructional
Personnel Survey for those divisions that wish to create the files through
their information systems. School
divisions should submit the Local Eligibility License Survey and the
Instructional Personnel Survey to the Department of Education via the Web-based
data submission process. The completed
Supply and Demand Survey should be e-mailed to tchcount@mail.vak12ed.edu.
Questions regarding
specific data requirements should be directed to the following contacts:
The Local
Eligibility License Survey - Patty Pitts at
(804) 371-2471 (ppitts@mail.vak12ed.edu).
The Supply and
Demand Survey and the Instructional Personnel Survey Dr. JoAnne Y. Carver, at
(804) 371-2475 (tchcount@mail.vak12ed.edu).
Special education
and related services personnel - Paul Raskopf at (804) 225-2080 (praskopf@mail.vak12ed.edu).
JLD/dac