P.O. BOX 2120



January 25, 2002



Division Superintendents



Jo Lynne DeMary

Superintendent of Public Instruction



School Improvement Planning Processes for Schools Rated Accredited with Warning



The purpose of this memo is to provide further clarification of the school improvement planning requirements for schools rated Accredited with Warning, as stated in section 8 VAC 20-131-310 of the Regulations Establishing Standards for Accrediting Public Schools in Virginia, effective September 28, 2000. Specifically, the standards state, A three-year School Improvement Plan must be developed and implemented, based on the results of an academic review of each school that is rated Accredited with Warning The standards specify components of the plan. The standards state further that the school is to report annually on the progress of the implementation of the plan.


On February 15, 2001, the Board of Education approved guidelines for developing and submitting three-year School Improvement Plans. The guidelines state that:

        The three-year School Improvement Plan is to be submitted to the Division of Accountability by the end of the first semester or within 60 business days of the completion of the Academic Review.

        Superintendents may request an extension for submitting the plan.

        A Board-approved suggested format for the three-year School Improvement Plan may be used by the school, but is not required.

        Schools using a format other than that provided are to show correlations with components stipulated in the standards and in the guidelines.

        The Division of Accountability will report annually to the Board on the status of three-year School Improvement Plans and annual reports.


A recently revised suggested format and directions for completing the three-year School Improvement Plan are in Attachment A of this memo. The format and directions also can be obtained as Read-Only documents by clicking on the Forms tab on the DOE Homepage or by going to


The three-year School Improvement Plan may be sent to the Division of Accountability by mail, by fax (804-786-9763), or through electronic transmission to


Schools rated Accredited with Warning (in a specific content area) for a second consecutive year are not required to develop a second three-year School Improvement Plan. These schools may revise their current three-year School Improvement Plans and extend them by one year.


If you have questions, please contact your regional Best Practice Center or any of the following staff in the office of accreditation: Cheri Magill, director, at 804-225-2708; Ed Holstrom, specialist, at 804-225-3122, or Jan Callis, specialist, at 804-692-0250.