P. O. Box 2120

Richmond, VIRGINIA 23218-2120

August 9, 2002


TO: Division Superintendents

FROM: Jo Lynne DeMary
Superintendent of Public Instruction

SUBJECT: Designation of Title IX and 504 Coordinators



The U. S. Department of Education, Office for Civil Rights (OCR), enforces Title IX of the Education Amendments of 1972 (Title IX) and Section 504 of the Rehabilitation Act of 1973 (Section 504). The provisions of these civil rights laws apply to any programs or activities receiving or benefiting from Federal financial assistance.

Title IX states: No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.


Section 504 states: No qualified handicapped person shall, on the basis of handicap, be subjected to discrimination in employment under any program or activity receiving Federal financial assistance.


The purpose of this memorandum is to remind you of your obligation under Title IX and Section 504 to designate one or more employees to coordinate the responsibilities of these civil rights laws. These regulations require school divisions to have well-publicized policies against discrimination, including sexual harassment, and to have procedures for students and their families to raise and resolve issues concerning discrimination. Schools are required to implement specific and continuing steps to notify all students, parents, employees, and the public that the school does not discriminate. Schools also are required to publish a notice of nondiscrimination in publications made available to students, parents, employees, applicants for admission or employment, and in other sources of information. The Office for Civil Rights encourages the use of one combined notice for all the civil rights regulations. A combined non-discrimination notice should contain two basic elements: (1) a statement of non-discrimination in all programs and activities; and (2) identification by name or title, address, and telephone number of the employee or employees responsible for coordinating the compliance efforts.


Compliance with Title IX and Section 504 is a shared responsibility of an entire institution, from top-level administration to individual staff members. We appreciate your leadership in promoting equity and excellence in education for all students. The Department of Education is collecting the names of school divisions Title IX and Section 504 coordinators through the School and Staff Administrator (School ID) Web-based form.


Further information about Title IX and Section 504, including resources on developing policies of nondiscrimination and effective grievance procedures, can be obtained from the Office for Civil Rights at the U. S. Department of Educations website at or you may contact Sandra E. Ruffin (, director of federal program monitoring, at (804) 225-2768, or Horace P. Webb (, education specialist for federal program monitoring, at (804) 225-2618.