P.O. BOX 2120




January 9, 2004




Division Superintendents



Jo Lynne DeMary

Superintendent of Public Instruction



Survey of Private, Nonprofit Schools

Due: March 15, 2004


The Elementary and Secondary Education Act of 1965, as amended by the No Child Left Behind Act of 2001, provides in Section 9501 of Title IX and Section 5142 of Title V, Part A, that private, nonprofit elementary and secondary schools are eligible to participate in several programs authorized under the act. Each school division is obligated to inform private school officials within the divisions attendance area that private, nonprofit schools are eligible to participate in the following federal programs: Title III Language Instruction for Limited English Proficient and Immigrant Students; Title IV, Part A - Safe and Drug-Free Schools; and Title V, Part A - Innovative Programs. Each school division is responsible for ascertaining the number of students enrolled in private schools eligible to participate in these programs. These enrollments will be used for the purpose of distributing 2004-2005 entitlements for Title III; Title IV, Part A; and Title V, Part A.


All school divisions are required to submit the necessary data to the Department of Education using an Excel template accompanied by a certification from the division superintendent. A check box is provided in the Excel template for school divisions to indicate that there are no private schools to survey within the division boundary if applicable. The template can be downloaded from the following Web address:


The following attachments to this memorandum provide detailed instructions and forms for collecting and submitting the 2002-2003 school year enrollment data to be used to compute the program entitlements for the 2004-2005 school year:

Attachment A This attachment provides detailed instructions for accessing the Excel template. Instructions for using the template to collect and submit the 2002-2003 school year enrollment data are included in the template.


Attachment B The Private, Nonprofit School Intent to

Participate form may be duplicated as needed and used to collect participation data from each private, nonprofit school located in your division. It is suggested that the form be sent to private, nonprofit schools by registered mail. The record of mail certification and delivery should be maintained by the school division. The due date for this form to be returned by the private school to the appropriate school division is February 23, 2004.


Please complete the Excel template and e-mail it to the department at no later than March 15, 2004. The division superintendents certification is also due to the department by March 15, 2004, and should be mailed to the Virginia Department of Education, Budget Office, P. O. Box 2120, Richmond, Virginia 23218-2120, or faxed to (804) 225-2300. Entitlement allocations cannot be accurately determined for any school division until all divisions have returned the required participation data. If you have questions regarding the Excel template or the accompanying

instructions, please contact Mary Walpole in the budget office at (804) 225-2025 or