Secondary Enrollment/Demographic Form Spring Collection

COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 5

February 13, 2004

ADMINISTRATIVE

TO:

Division Superintendents

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

SUBJECT:

Secondary Enrollment/Demographic Form Spring Collection

The following is information on the spring collection of the 2003-2004 Career and Technical Education Reporting System (CTERS) 1 Report (Form #QF040) for career and technical education. This report is more commonly called the Secondary Enrollment/Demographic Form (SEDF).

All division career and technical education administrators were mailed a CTERS manual from the Office of Career and Technical Education Services in August 2003. This manual contains directions for completing this report and the due date.

All data is due to the Department of Education on or before Friday, March 5, 2004. Early submission is encouraged and would help us in processing these data. The SEDF data are critical to the Office of Career and Technical Education Services as the information is used for a variety of purposes, including career and technical Standards of Quality (SOQ) funds for school divisions, and for calculating the nontraditional enrollment federal performance standard.

The SEDF report is to be submitted electronically through the Single Sign-On for Web Systems (SSWS) via https://eb01.vak12ed.edu/ssws/com/vdoe/dataAdmin/jsp/LoginContainer.jsp.

A custom-designed spreadsheet and detailed instructions for completing the report can be downloaded from the Department of Educations website. The complete address to access the spreadsheet is http://www.pen.k12.va.us/VDOE/Instruction/CTE/cters/. On this page, choose Users Manual for the instructions and SEDF Template for the specialized spreadsheet. Also on this page, choose Single Sign-On for Web Systems to view the SSWS users guide (pertinent instructions begin on page 4).

For additional information, please contact Blair Seaford (hseaford@mail.vak12ed.edu), data management specialist, Office of Career and Technical Education, at 804/371-2924.

JLD/jts