COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 8

February 27, 2004

ADMINISTRATIVE

TO:	Division Superintendents
FROM:	Jo Lynne DeMary Superintendent of Public Instruction
SUBJECT:	2003-04 Spring Student Records Data Collection and Miscellaneous Statistics

To comply with the information and reporting requirements for adequate yearly progress, report cards, and performance indicators of the No Child Left Behind Act of 2001 (NCLB), the Department of Education is implementing a new Spring Student Records Data Collection for the 2003-2004 school year. Informational Supts. Memo No. 75, dated May 2, 2003, included specific information regarding the student record collection and reporting timeframes.

The 2003-2004 Spring Student Records Data Collection should reflect students records as of March 31, 2004, and will include:

March 31, 2004, average daily membership (ADM) data. The report will not replace the March 31, 2004, ADM report submitted to the Budget Office for the 2003-2004 school year, but will be submitted in conjunction with the March 31 ADM report.

Annual Gifted and Talented report. The data requested for the annual gifted and talented report will include the number of students who are identified as gifted by specific program area, by grade, and by ethnicity.

Public School Choice and Supplemental Educational Services Providers (SESP) data. A web-based data entry form will be available only for divisions that have schools identified for Title I School Improvement to enter the number of students transferred under school choice, the number of transfers unable to be honored, the number of schools receiving transferred students, and the number of students each SESP is serving by subject area.

A detailed listing of the data elements on the student record, the aggregate data collected on the Web-based form, and instructions for completing and submitting the data can be found on the Virginia Department of Educations website at

http://www.pen.k12.va.us/VDOE/Publications/student-spr/datacoll/sprcoll.html.

Data are required by the Department of Education on or before Thursday, April 22,2004. Early submission is strongly encouraged.

Questions or comments relating to the 2003-04 Spring Student Records Data Collection should be directed to Data Administration at DataAdm@mail.vak12ed.edu or (804) 225-2099.

JLD/JCC/dmb