P. O. BOX 2120



August 20, 2004



Division Superintendents



Jo Lynne DeMary

Superintendent of Public Instruction



Education of Children in Foster Care Fiscal Year 2005 Reimbursement of Fiscal Year 2004 Local Costs


Due Date: October 1, 2004


Chapter 4, 2004 Acts of Assembly, Special Session I (2004-2006 appropriation act), provides an additional state payment for the cost of prior year local operations, as determined by the Department of Education, for certain children placed in foster care. The state funding is provided for pupils who are not residents of the school divisions that are providing their education and (a) who have been placed in foster care or other custodial care within the geographical boundaries of such school division by a Virginia agency, whether state or local, which is authorized under the laws of the commonwealth to place children; (b) who have been placed in an orphanage or childrens home which exercises legal guardianship rights; or (c) who are residents of Virginia and have been placed, not solely for school purposes, in a child-caring institution or group home. This appropriation also provides funding to support handicapped children attending public schools who have been placed in foster care or other custodial care across jurisdictional lines, as provided by subsection B of Section 22.1-101.1, Code of Virginia.


Attachment A contains excerpts from applicable Code of Virginia and Board of Education regulation sections for your reference. Please review these sections of the Code of Virginia carefully to ensure that only qualifying children in foster care are included in the reimbursement report.


As with previous fiscal year reports, a downloadable Excel file has been created to facilitate the collection of data used in the reimbursement of local education costs for children in foster care. Instructions for accessing the Excel file are provided in Attachment B to this memorandum. The Excel file is located on the departments website and can be downloaded from the following address:


All of the forms required for reimbursement, including the division superintendents certification form and specific instructions for entering data, are included in the Excel template. All school divisions must complete the Excel template and return it to the Department of Education by October 1, 2004, even if no local education costs for qualifying foster care children were incurred by the division in fiscal year 2004 and no reimbursement is being requested from fiscal year 2005 state funds. For school divisions not requesting reimbursement, only minimal data entry is required in the Excel template in order to generate the division superintendents certification form indicating that no foster care student days are being claimed for reimbursement.


Please submit the completed Excel file to the department via e-mail at ( Please return a hard copy of the certification form, signed by the division superintendent, to: Virginia Department of Education, Attention: Budget Office, P.O. Box 2120, Richmond, Virginia 23218-2120. Both submissions (Excel file and signed certification form) are due no later than October 1, 2004.


The Department of Education will make all calculations and disburse fiscal year 2005 foster care entitlements to divisions after the data collected from the 2003-2004 Annual School Report and this memorandum are received from all school divisions and verified by the department. Questions concerning this data collection should be directed to the budget office at (804) 225-2025.