P.O. BOX 2120




October 22, 2004




Division Superintendents



Jo Lynne DeMary

Superintendent of Public Instruction



Instructional Personnel Report


The Virginia Department of Education consolidated the collection of instructional personnel information for numerous federal requirements including the No Child Left Behind Act of 2001 (Public Law 107-110), Title II of the Higher Education Act (HEA), and the Individuals with Disabilities Act (Public Law 105-17). In addition, state law requires the department to collect instructional personnel data for the Standards of Quality (22.1-253.13:1) and the Virginia State Improvement Plan for Special Education. The Instructional Personnel Report should reflect a snapshot of your school divisions personnel as of October 1, 2004.

School divisions will have two options to report instructional personnel information. The first option is to update data rolled over from last year for each instructional staff member, to add information regarding new employees, and end employment for instructional personnel who left your division. The Instructional Personnel Reporting System is available through the Single Sign-on for Web Systems (SSWS). Each school division has designated a contact person who has the password to access the system.

The second option is to submit a complete file of your instructional personnel via the Web. To assist you in the preparation of the file, you may access the format for this submission at the following website:


As required by the No Child Left Behind legislation, school divisions must report whether instructional personnel have completed high quality professional development annually. If your division elects to use the first option to report this data, the response to this question defaults to a yes reply, so the data will need to be changed only for individuals who have not met this requirement.

Information on aggregate counts for central office staff and paraprofessionals will be required as part of this collection. Access to these survey instruments will be available by Single Sign-on for Web Systems (SSWS).

To ensure that all instructional personnel are properly licensed this school year, all licensure requests must be submitted to the Division of Teacher Education and Licensure by November 30, 2004. This will ensure that complete requests will be processed prior to the issuance of the reports.

The Instructional Personnel Report is due no later than January 15, 2005. The verification report includes a printout of each schools percentage of highly qualified teachers. Each school division must verify the data and return the verification form to the Division of Teacher Education and Licensure no later than January 15, 2005.

If you have questions regarding licensure, please contact Patty S. Pitts, director of professional licensure, at (804) 371-2471, ( Special education and related services personnel questions should be directed to Paul Raskopf at (804) 225-2080, ( Technical questions regarding the submission of the report may be directed to Justin Bleach, technical consultant for teacher education and licensure, at (804) 225-2802 (