COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 46
February 27, 2004
INFORMATIONAL
|
TO: |
Division
Superintendents |
|
FROM: |
Jo Lynne
DeMary Superintendent
of Public Instruction |
|
SUBJECT: |
Administration
of Stanford English Language Proficiency (SELP) Test |
As stated in Administrative Superintendents
Memorandum Number 4, dated January 30, 2004, the state-approved English
language proficiency assessment for the 2003-2004 school year, as required in
Section 1111 (b) (7) of the No Child Left Behind (NCLB) Act of 2001, will
be the Stanford English Language Proficiency (SELP) test developed by Harcourt
Assessment, Inc. A separate form of the
SELP is available for each of the four grade clusters defined in Virginias
English Language Proficiency Standards of Learning: K-2, 3-5, 6-8, and
9-12.
Schedule
for Administration of SELP Tests
April 5-29, 2004 SELP testing window for Level 1 and Level 2 Limited English
Proficiency (LEP) students in grades 3, 5, and 8 who will use this assessment
as a substitute for the SOL English: Reading test. Answer documents must be shipped by May 7, 2004.
April 5-June 4, 2004 SELP testing window for Level 1, Level 2, Level 3, and Level 4 LEP students in grades K-12; and all LEP students on monitor status who will not use the assessment as a substitute for the SOL English: Reading test. Answer documents must be shipped by June 11, 2004.
The SELP training will be presented in two formats.
A comprehensive videotape and training materials on administration and scoring
will be mailed to school divisions and followed by a DOE Hour broadcast on
March 16, 2004.
The videotape and training materials will be mailed
to the designated division level contact person responsible for identifying and
training examiners. The videotape training module will include: 1) an update regarding the requirements for
assessing the English language proficiency of limited English proficient (LEP)
students, 2) details regarding the administration of each of the four
components of the test, and 3) a demonstration as to how an examiner should
administer and score the speaking component of the assessment. The DOE Hour broadcast will be an
abbreviated version of the videotape.
School divisions will be able to schedule
turn-around training for the SELP for appropriate personnel by using the
videocassette training module and the DOE Hour.
It is suggested that responsibilities for the
administration of the SELP be shared by the Division Directors of Testing
(DDOTs) and the English as a Second Language (ESL) Coordinators in the
following way. The DDOTs and ESL Coordinators will jointly determine test dates
and schedules including make-up sessions; ensure that the answer documents are
coded correctly; monitor test administration; and ensure test security
guidelines are followed.
Division Director of Testing
The DDOTs may assume the responsibility for
ordering, receiving, distributing, collecting, and returning secure and
non-secure test materials; identifying and resolving test irregularities; and
receiving and distributing score reports.
ESL Coordinator (or another
designee)
The ESL Coordinators may assume the responsibility
for working with the appropriate school staff to identify students to be
tested, arranging locations for testing, identifying test examiners/proctors,
receiving training materials, and training test examiners/proctors.
March 5 Fax orders for SELP tests to Harcourt Assessment, Inc.
March 5 Submit to VDOE contact information for the ESL Coordinator or Designee. DOE will ship training materials to this contact
March 12 Receive SELP training materials (including videotape training module)
March 16 Review/Tape the
DOE Hour Broadcast, How to Administer and Score the SELP Speaking Test
Score reports will be returned to school divisions
within five weeks after Harcourts receipt of scorable answer documents.
If you have questions or need additional
information, please contact LB Hall, associate director for assessment and
reporting, at (804) 786-9422 or by e-mail to darfax@mail.vak12ed.edu, or Roberta
Schlicher, ESL coordinator, at (804) 786-1692 or by e-mail to rschlich@mail.vak12ed.edu.
JLD/SLR/LH/jc
Attachment
/administrators/superintendents_memos/2004/inf046a.pdf