P.O. BOX 2120




July 2, 2004




Division Superintendents



Jo Lynne DeMary

Superintendent of Public Instruction



Training Opportunity: School-Level Academic Review Process


This memo provides you with information about regional training opportunities for school division staff in the School-Level Academic Review Process. Those individuals who participate in this training will receive certification verifying their knowledge about the Academic Review Process and allowing them to become eligible to serve as an academic review team member.


As you know, the provisional accreditation ratings will no longer be available to schools. The Department of Education anticipates that during the school year 2004-2005 an increased number of schools may need to undergo a School-Level Academic Review as required by the Standards of Accreditation (8 VAC 20-131-340). Many of these schools may be warned for the first time and many may be warned in only one content area.


The Department of Education also anticipates that a significant number of schools will not have made adequate yearly progress (AYP) under the federal No Child Left Behind (NCLB) for a second consecutive year. NCLB requires school divisions to provide technical assistance to such schools. The legislation requires the state to provide a statewide system of support to divisions and requires the state to monitor the divisions systems of support for their schools in improvement.


This training will enable each school division to have one or more individuals on the staff who will have expertise in the School-Level Academic Review Process and in the federal requirement for implementing school improvement plans. The process includes, but is not limited to, understanding the academic review process, identifying strengths and weaknesses of instructional practices, and understanding the components of effective school improvement plans. Should there be warned schools in the division or schools that are in improvement status, this expertise among staff members will be valuable in providing these schools with technical assistance and support.


Each school division may send a team of up to three people to one of the training sessions listed below. Participants may choose to attend a training session scheduled outside of their regions if other training dates are more convenient. Training sessions will be filled on a first-come, first-served basis.


The training dates are as follows:

        For Regions 5, 6, 7: July 27-28

        For Regions 1, 4, 8: August 10-11

        For Regions 2, 3: August 17-18


Central locations will be selected for each training session. More details about locations and the timeframes will be provided as part of the confirmation to those who register in advance.


Attached is a registration form, which you should complete and return via FAX to (804) 786-9763. The registration deadline is 10 working days prior to the date of the training. There is no fee for this training, but participants will be responsible for their own travel expenses.


If you have any questions, please feel free to contact Marsha Owens, Office of Accreditation, by calling (804) 692-0250 or by e-mail: