P.O. BOX 2120




December 3, 2004



Division Superintendents



Jo Lynne DeMary

Superintendent of Public Instruction



Student Data Collection for Children and Youth Experiencing Homelessness



The purpose of this memorandum is to remind school divisions that data collection to document all students identified as children and youth experiencing homelessness during the 2004-05 school year is required by the United States Department of Education and to provide the forms that must be used. The supplemental report described below should be received by Project HOPE-Virginia by September 1, 2005. To provide accurate information, school divisions should be collecting this information throughout the 2004-05 school year.


Reporting Requirements

School divisions that do not receive direct McKinney-Vento funding as subgrantees with Project HOPE-Virginia should complete the attached two-page form. Non-subgrantees should note that information already being reported to the Virginia Department of Education is reflected by shaded boxes. This information need not be duplicated and will be accessed from your student record collection. In order to provide an annual count, the end-of-year report to the Virginia Department of Education should include all students identified as homeless throughout the school year. Subgrantees must submit the more detailed five-page form that is attached as part of their annual report.


A subsequent memo will be sent to request the submission of these data and completion of the appropriate form for your school division. Project HOPE-Virginia will provide an electronic submission option this year. Local homeless education liaisons who assist in the collection of this data are encouraged to participate in forthcoming training opportunities provided by Project HOPE-Virginia. These sessions will present the appropriate methods for the identification and documentation of students experiencing homelessness.


If you have any questions, please contact:


Dr. Patricia A. Popp

State Coordinator

Project HOPE Virginia

The College of William and Mary School of Education

P. O. Box 8795

Williamsburg, Virginia 23187


phone: 757-221-4002 fax: 757-221-2988 email:


Thank you for your assistance and attention to this requirement.


cc: Local homeless education liaisons