P.O. BOX 2120



November 18, 2005



Division Superintendents



Jo Lynne DeMary

Superintendent of Public Instruction



Survey of Private, Nonprofit Schools

Due: February 10, 2006


The Elementary and Secondary Education Act of 1965, as amended by the No Child Left Behind Act of 2001, provides in Section 9501 of Title IX and Section 5142 of Title V, Part A, that private, nonprofit elementary and secondary schools are eligible to participate in several programs authorized under the act. Each school division is obligated to inform officials of private schools located within the divisions boundary that private, nonprofit elementary and secondary schools are eligible to participate on an equitable basis in the following federal programs:


1. Title I, Part B, Subpart 1 (Reading First);

2. Title I, Part B, Subpart 3 (Even Start);

3. Title I, Part C (Education of Migrant Children);

4. Title II, Part A (Teacher and Principal Training and Recruiting - if grant funds are used for professional development for teachers and other personnel);

5. Title II, Part B (Mathematics and Science Partnerships);

6. Title II, Part D (Enhancing Education through Technology);

7. Title III, Part A (English Language Acquisition, Language Enhancement, and Academic Achievement);

8. Title IV, Part A (Safe and Drug-Free Schools and Communities);

9. Title IV, Part B (21st Century Community Learning Centers); and,

10. Title V, Part A (Innovative Programs).


Each school division is responsible for ascertaining the number of students enrolled in private, nonprofit elementary and secondary schools during the 2004-2005 school year who are eligible to participate in Title III, Part A; Title IV, Part A; and Title V, Part A. These enrollments will be used for the purpose of distributing 2006-2007 entitlements for Title IV, Part A, and Title V, Part A, and to meet reporting requirements for Title III, Part A. An accurate and complete count of eligible students enrolled in private, nonprofit schools is critical to achieving an equitable distribution of funds for these programs and for accurate federal reporting.


Pursuant to this memorandum, all school divisions are required to submit the necessary data to the Department of Education using an Excel template accompanied by a certification from the division superintendent. A check box is provided in the Excel template for school divisions to indicate that there are no private schools to survey within the division boundary, if applicable. The Excel file can be downloaded from the following Web address:


The following attachments to this memorandum provide detailed instructions and forms for collecting and submitting the 2004-2005 school year enrollment data that will be used to compute the affected program entitlements for the 2006-2007 school year:


Attachment A This attachment provides detailed instructions for accessing the Excel template. Instructions for using the template to collect and submit the 2004-2005 school year enrollment data are included in the template.


Attachment B The Private, Nonprofit School Intent to

Participate form may be duplicated as needed and used to collect participation data from each private, nonprofit elementary and secondary school located within your division. It is recommended that the form be sent to each private, nonprofit school by registered mail. The record of mail certification and delivery should be maintained by the school division. Private, nonprofit schools should return this form to the appropriate school division no later than January 12, 2006.

Please complete the Excel template and e-mail it to the Department of Education at no later than February 10, 2006. The division superintendents certification is also due to the department by February 10, 2006, and should be mailed to the Virginia Department of Education, Budget Office, P.O. Box 2120, Richmond, Virginia 23218-2120, or faxed to (804) 225-2300. Entitlement allocations cannot be determined accurately for any school division until all divisions have returned the required participation data. If you have questions regarding the Excel template or the accompanying instructions, please contact Mary Walpole in the budget office at (804) 225-2025 or email to