COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 68

April 1, 2005

INFORMATIONAL

TO:	Division Superintendents
FROM:	Jo Lynne DeMary Superintendent of Public Instruction
SUBJECT:	School Division Centers and Regional Centers/Programs: Discipline, Crime, and Violence Data Reporting Training Meetings

The purpose of this memo is to provide notice to school divisions that the Department of Education will conduct regional meetings addressing the reporting of discipline, crime, and violence data for incidents occurring in school division centers and regional centers/programs. The objective of the meetings will be to provide information on the reporting requirements and the data reporting process for these incidents primarily for staff from school division centers and regional centers/programs. A school division staff member and a representative of a regional center/program should attend as a team.

Data being submitted for the Discipline, Crime, and Violence Report will meet the reporting requirements for the following:

• Safety indicators for the state School Performance Report Card
• The state crime and violence report as required in 22.1-280.1, Code of Virginia
• The federal Individuals with Disabilities Education Act (IDEA) report on suspension/expulsion of students with disabilities
• The federal Safe and Drug-Free Schools and Communities Act
• The federal Gun-Free Schools Act

Data for all incidents will be sent from school division centers and regional centers/programs to the local school divisions responsible for students placed at these centers/programs. The data will be reported by school divisions with their annual discipline data submission. If a school division operates its own center for its own students, and data for incidents occurring at these centers is already included in the divisions annual report, no additional data is required to be reported.

Data reported on incidents occurring in school division centers and regional centers/programs will not be used in determining persistently dangerous status for students enrollment schools. Also, school division centers and regional centers/programs are not considered schools for purposes of determining persistently dangerous status. Data concerning incidents that occurred at centers/programs will not be included in the totals for the enrolled division.

The following information will be distributed at the meetings:

• VADOE User Guide for Discipline, Crime, and Violence Data Reporting
• Sample process for school division centers and regional centers/programs to use to transmit data to school divisions, including sample spreadsheet
• Sample incident reporting form
• List of local school division discipline data contacts
• Sample verification report pages

Training sessions will be conducted in the four locations listed below on the dates shown. Participants may attend any session that is most convenient for them.

Date Location Meeting Site Time

May 12 Wytheville Wytheville Community 9:30am to 12:30pm

CollegeGalax Hall

May 16 Charlottesville Piedmont Community 9:30am to 12:30pm

Main Building

May 17 Hampton Thomas Nelson Community 9:30am to 12:30pm

CollegeMoore Hall

June 2 Chesterfield County Fulghum Center 9:30am to 12:30pm

The courtesy of pre-registration for the sessions is requested, using the attached registration form. Pre-registration forms should be submitted at least five days prior to attendance. Directions to each location will be posted on the website.

http://www.doe.virginia.gov/VDOE/Publications/Discipline/datacoll/2004-2005/04coll.html

Questions about the meetings should be addressed to Joyce Martin at 804-225-2966 or at

Joyce.Martin@doe.virginia.gov

JLD/ADC/erc

Attachment

http://www.doe.virginia.gov/administrators/superintendents_memos/2005/inf068a.doc