P.O. BOX 2120



October 12, 2007



Division Superintendents



Billy K. Cannaday, Jr.

Superintendent of Public Instruction



Survey of Private, Nonprofit Schools for Federal Program Participation


Due: December 7, 2007


The Elementary and Secondary Education Act of 1965, as amended by the No Child Left Behind Act of 2001, provides in Section 9501 of Title IX and Section 5142 of Title V, Part A, that private, nonprofit elementary and secondary schools are eligible to participate in several programs authorized under the act. Each school division is obligated to inform officials of private schools located within the divisions boundary that private, nonprofit elementary and secondary schools are eligible to participate on an equitable basis in the following federal programs:


1.        Title I, Part B, Subpart 1 (Reading First);

2.        Title I, Part B, Subpart 3 (Even Start);

3.        Title I, Part C (Education of Migrant Children);

4.        Title II, Part A (Teacher and Principal Training and Recruiting if grant funds are used for professional development for teachers and other personnel);

5.        Title II, Part B (Mathematics and Science Partnerships);

6.        Title II, Part D (Enhancing Education through Technology);

7.        Title III, Part A (English Language Acquisition, Language Enhancement, and Academic Achievement);

8.        Title IV, Part A (Safe and Drug-Free Schools and Communities);

9.        Title IV, Part B (21st Century Community Learning Centers); and,

10.   Title V, Part A (Innovative Programs).


Each school division is responsible for ascertaining the number of students enrolled in private, nonprofit elementary and secondary schools during the 2007-2008 school year who are eligible to participate in Title II, Part A; Title III, Part A; Title IV, Part A; and Title V, Part A. These enrollments will be used for the purpose of distributing 2008-2009 allocations for Title IV, Part A, and Title V, Part A; to meet reporting requirements for Title III, Part A; and to determine allocations for Title II, Part A. An accurate and complete count of eligible students enrolled in private, nonprofit schools is critical to achieving an equitable distribution of funds to support private school participation in these programs and for accurate federal reporting.


Pursuant to this memorandum, all school divisions are required to submit the necessary data to the Department of Education using an Excel template accompanied by a certification from the division superintendent. A check box is provided in the Excel template for school divisions to indicate that there are no private schools to survey within the division boundary, if applicable. The Excel file can be downloaded from the following Web address:


The following attachments to this memorandum provide detailed instructions and forms for collecting and submitting the 2007-2008 school year enrollment data that will be used to compute the applicable program allocations for the 2008-2009 school year:


Attachment A This attachment provides detailed instructions for accessing the Excel template. Instructions for using the template to collect and submit the 2007-2008 school year enrollment data are included in the template.


Attachment B The Private, Nonprofit School Intent to

Participate form may be duplicated as needed and used to collect participation data from each private, nonprofit elementary and secondary school located within your division. It is recommended that the form be sent to each private, nonprofit school by registered mail.


The record of mail certification and delivery should be maintained by the school division. Private, nonprofit schools should return this form to the appropriate school division no later than November 23, 2007.


Please complete the Excel template and e-mail it to the Department of Education at no later than December 7, 2007. The division superintendents certification is also due to the department by December 7, 2007, and should be mailed to:


Virginia Department of Education

Budget Office

P.O. Box 2120

Richmond, Virginia 23218-2120

Or, fax to (804) 225-2300


Federal program allocations cannot be determined accurately for any school division until all divisions have returned the required participation data. If you have questions regarding the Excel template or the accompanying instructions, please contact the budget office at (804) 225-2025.