P.O. BOX 2120



August 3, 2007



Division Superintendents



Billy K. Cannaday, Jr.

Superintendent of Public Instruction



Survey on Initiatives and Counseling for Students at Risk of Dropping out of School


The purpose of this memorandum is to inform you that the survey referenced in Superintendents Memorandum number, 132, dated July 6, 2007, will be available for school divisions to complete beginning August 6, 2007. The request for this survey data is required by Senate Joint Resolution 329. The resolution requests the Board of Education to study high school dropout and graduation rates in the Commonwealth. A copy of the Senate resolution may be found at:


Part of the resolution states that in conducting its study the Board of Education shall:


        Ascertain whether, by whom, and the manner in which students at risk of dropping out are counseled to remain in school; and

        Identify local school division initiatives and efforts to retain and retrieve students at risk of dropping out, particularly student populations with low high school graduation rates.


To meet these requirements, the Virginia Department of Education has prepared a survey for completion by local school divisions. The survey will be available for completion beginning August 6, 2007, using the Virginia Department of Educations Single Sign-On for Web Systems (SSWS) secure data collection tool,


Individuals authorized to complete the survey must obtain a Single Sign-on Web Systems (SSWS) Login from their school division SSWS Administrator. The administrator must provide authorized users with a SSWS Login and give users permission to access the dropout survey application. A list of school division administrators can be found at:


The deadline for completion of the survey is August 24, 2007.


In the survey, you are asked to report the following information:


        Strategies used by your school division to identify students at risk of dropping out of school;

        The programs and services that are provided to students who are at risk of dropping out, and to those who have dropped out and returned to school after dropping out;

        The methods of counseling that are provided to students who are at risk of dropping out and to those who have returned to school after dropping out;

        The qualifications of staff members who are responsible for counseling students at risk of dropping out, and those who have dropped out and returned to school;

        Unique services provided to student populations in your school division who have high dropout rates; and

        The activities your school division conducts to retrieve students who have dropped out in order to bring them back to school.


Questions regarding this survey may be directed to Tabitha Grossman, high school initiatives specialist, at 804-786-1993 or Dr. Deborah Jonas, executive director for research and strategic planning, at 804-225-2067, or via e-mail at