Superintendent's Memo #079-09

State seal, Commonwealth of Virginia

Department of Education

March 27, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Adult Education English Literacy/Civics Education Program Competitive Subgrant Application 2009-2010

The Virginia Department of Education will make funds available for English Literacy/Civics Education (EL/Civics) activities authorized by the Workforce Investment Act (WIA) of 1998, Title II, Adult Education and Family Literacy Act, PL 105-220. Grants will be authorized for the period beginning July 1, 2009, and ending December 31, 2010, pending the availability of funds from the U.S. Department of Education. Grant awards are expected to range from $10,000 to $100,000. A minimum 15 percent match is required.

The purpose of the Virginia EL/Civics program is to support activities that integrate English literacy and civics education for adult learners of limited English proficiency. Individuals are considered to be of limited English proficiency if they have a limited ability to speak, read, write, or understand the English language; their native language is other than English; or they live in a family or community where a language other than English is the dominant language.

A local education agency, a community-based literacy organization of demonstrated effectiveness, a volunteer organization of demonstrated effectiveness, an institution of higher education, a public or private nonprofit agency, a library, a public housing authority, a nonprofit institution not described previously but that has the ability to provide literacy services to adults, and a consortium of agencies, organizations, institutions, libraries, or authorities described previously are eligible to apply.

Localities that have entered into a Memorandum of Understanding (MOU) for the establishment of a regional adult education program must apply for FY 2009 -2010 EL/Civics funding through the regional program’s fiscal agent as identified in the MOU. Individual localities identified in the MOU may not apply independent of the regional fiscal agent. Any application submitted independent of the regional fiscal agent will not be reviewed or considered for funding.

A voluntary information session for prospective EL/Civics grant applicants has been scheduled for April 1, 2009. Details are available on the Office of Adult Education and Literacy (OAEL) website at under “News & Announcements.”

Applications must be received in the OAEL no later than 2 p.m., Eastern Daylight Time (EDT), May 7, 2009. The application should be mailed, commercially delivered, or hand delivered to the appropriate address below.

Mailing Address
Elizabeth Hawa, Director
Office of Adult Education and Literacy
Virginia Department of Education
P.O. Box 2120
Richmond, Virginia 23218-2120

Physical Address
Gloria Murphy, Administrative Support
Office of Adult Education & Literacy
21st Floor, James Monroe Building
101 North 14th Street
Richmond, Virginia 23219

For questions regarding programmatic processes, please contact Thomas Suh, specialist, OAEL, via e-mail at or by telephone at (804) 786-8367. Financial management questions may be directed to Cynthia Finley, grants manager, OAEL, via e-mail at or by telephone at (804) 225-2850.

PIW / TS / gjm