Superintendent's Memo #136-09

State seal, Commonwealth of Virginia

Department of Education

May 15, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: New State Codes for Reporting the English Language Proficiency (ELP) of Limited English Proficient (LEP) Students

As a result of the Virginia Board of Education’s approval of: 1) World-Class Instructional Design and Assessment (WIDA) English Language Proficiency (ELP) Standards as the state-approved ELP standards; and 2) Assessing Comprehension and Communication in English State-to-State for English Language Learners (ACCESS For ELLs) as the state-approved ELP assessment, new LEP codes have been developed.

Beginning with the 2009-2010 school year, instead of reporting an LEP status code and an LEP proficiency code, LEP data will be reported using an LEP state code and a receiving services flag. LEP students reported as state codes 15-20 will also need to be flagged as either receiving or not receiving ESL services in the local student information system. Students who have refused services must be flagged as “no” while students who are receiving services will be flagged as “yes.” This information will be reported to the Department in the Student Record Collection. The chart below reflects the 2009-2010 LEP state codes.

LEP Student Reporting Beginning with 2009-2010
State Code
WIDA English Language Proficiency (ELP) Level
15 Level 1 – Entering
16 Level 2 – Beginning
17 Level 3 – Developing
18 Level 4 – Expanding
19 Level 5 – Bridging, First Year
20 Level 5 – Bridging, Second Year
21 Level 6 – Reaching, First Year (Reclassified as Non-LEP, no longer required to take the ACCESS for ELLs)
22 Level 6 – Reaching, Second Year

If you have questions regarding the new LEP state codes, please contact Judy Radford, ESL coordinator, at or at (804) 786-1692; or Megan Moore, education specialist, at or at (804) 786-9935.

PIW / JR / mm