Superintendent's Memo #149-09

State seal, Commonwealth of Virginia

Department of Education

May 22, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: 2009-2010 Student Record Collection

To comply with the information and reporting requirements for adequate yearly progress, report cards, and performance indicators of the No Child Left Behind Act of 2001 (NCLB), the Department of Education has updated the Student Record Collection for the 2009-2010 school year.  This ongoing data collection program continues to streamline and consolidate all the enrollment-based collections at the Department of Education.

Beginning with the 2009-2010 school year, the Student Record Collection (SRC) contains the following new data elements:

The requirements for both the Early College Scholars Program Code and Home Language Code have changed. The Early College Scholars Program Code has been expanded to include two new codes and the Home Language Code is now required on Fall, Spring, and End-of-Year Student Record Collections.

To facilitate the transition to the federal race/ethnicity reporting requirements, school divisions have the option of reporting the new ethnic flag and race codes. Also optional in 2009-2010 is the Projected LEP State Code, which identifies the proficiency status of a student with limited English proficiency. 

Lastly, both the LEP Proficiency Code and LEP Status Code have been retired from the SRC.

Every student who depends on a public school division in Virginia for a free public education must be included in each student record collection. Detailed instructions and other resources for the 2009-2010 Student Record Collection can be found at:

Questions relating to the Student Records Collection should be directed to Educational Applications at or (804) 786-3112 (option 4).

PIW / SMW / spl