Superintendent's Memo #152-09

State seal, Commonwealth of Virginia

Department of Education

May 29, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: 2008-2009 End-of-Year Student Record Collection and Miscellaneous Statistics Due July 15, 2009

To comply with the information and reporting requirements for adequate yearly progress, report cards, and performance indicators of the No Child Left Behind Act of 2001 (NCLB), the Department of Education is conducting the End-of-Year Student Record Collection (EOY SRC) for the 2007-2008 school year.

The 2008-2009 End-of-Year Student Record Collection should reflect students' records as of the last day of the 2008- 2009 school year. The End-of-Year Collection also includes a Web-based entry form to collect the number of days in session as well as the number of instructional hours at each school. For the second year, the Career and Technical Education (CTE) Completer Demographics data will also be included on the EOY SRC.

A detailed listing of the data elements on the student record, the aggregate data collected on the Web-based form, and instructions for completing and submitting the data can be found on the Virginia Department of Education's website at

Data are required by the Department of Education on or before the closing date of July 15, 2009. Early submission and verification is strongly encouraged.

The End-of-Year Student Record Collection will be open and accessible through the Single Sign-on for Web Systems (SSWS) on June 1, 2009.

The Student Record Collection must be complete and error free in order to access the following SSWS data collections, listed in order by due date:

Access to any of these data collections should be requested through the school division's SSWS account manager.

Questions or comments relating to the 2008-2009 End-of-Year Student Record Collection should be directed to Educational Applications at or (804) 786-3112 (option 4).

PIW / SMW / spl