Superintendent's Memo #159-09

State seal, Commonwealth of Virginia

Department of Education

June 5, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Grant Applications for McKinney-Vento Homeless Children and Youth Program Funds Made Available Under the American Recovery and Reinvestment Act of 2009 (ARRA)

On April 10, 2009, Virginia was awarded $1,100,421 in one-time McKinney-Vento funds under the American Recovery and Reinvestment Act of 2009 (ARRA) to be awarded to local education agencies. The McKinney-Vento Act authorizes the Virginia Board of Education to make grants to local education agencies for purposes of facilitating the enrollment, attendance, and success of homeless children and youth in school.

Enclosed is the application packet school divisions will use to apply for ARRA funding under the McKinney-Vento Homeless Education Assistance Improvements Act of 2001 (Title X, Part C of the No Child Left Behind Act).

School divisions that are not current McKinney-Vento subgrantees and reported at least 20 students experiencing homelessness during the 2007-08 school year are eligible to apply for McKinney-Vento ARRA funds. School divisions may apply as a regional consortium to meet the 20 student minimum. Current McKinney-Vento subgrantees may be eligible for supplemental ARRA funding based on their 2007-08 funding request and the ARRA per pupil allocation. The application package provides additional information on the calculation of award amounts.

Grants will be awarded on a formula basis using the number of students identified as homeless in the 2007-08 student data collection submitted to Project HOPE-Virginia. Remaining funds not allocated by this process will be awarded competitively based on documented need and quality of the proposed program.

ARRA McKinney-Vento funds must be tracked separately from regular McKinney-Vento funds. School divisions receiving ARRA McKinney-Vento funds must comply with United States Department of Education reporting requirements. Final notification regarding such requirements has not been received. It is anticipated that, at a minimum, grantees should anticipate reporting on a quarterly basis: 1) the total amounts of ARRA funds received and expended or obligated; 2) the name, description, and evaluation of the project or activity's completion status; and 3) an estimate of the number of jobs that were saved or created with the funds. All McKinney-Vento ARRA funds must be awarded to school divisions by August 8, 2009. The funds are effective as of February 17, 2009, and must be obligated by the school division no later than January 31, 2011.

Dr. Patricia A. Popp, at The College of William and Mary, is the state coordinator for the Education of Homeless Children and Youth. Questions regarding the grant or the application process should be referred to Dr. Popp, at (757) 221-7776 or via e-mail at Local school divisions that wish to apply for funds should return a completed application following the format outlined in the attached Application Packet. Complete applications should be submitted electronically to Project HOPE-Virginia by 5 p.m. July 10, 2009.

PIW / PAP / rt


a. Application Packet for McKinney-Vento Education for Homeless Children and Youth (EHCY) Program Allocations from Funds Made Available Under Public Law (PL) 111-5, the American Recovery and Reinvestment Act of 2009 (ARRA) (Word)