Superintendent's Memo #186-09

State seal, Commonwealth of Virginia

Department of Education

July 17, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Annual Reports on Status of Three-Year School Improvement Plan Implementation for Schools Rated Accredited with Warning for the 2006-2007, 2007-2008 & 2008-2009 School Years

The purpose of this memorandum is to provide further clarification of the school improvement plan implementation reporting requirements for schools rated Accredited with Warning during the 2006-2007, 2007-2008, and 2008-2009 school years. Section 8 VAC 20-131-310.H of the Regulations Establishing Standards for Accrediting Public Schools in Virginia states:

"The school improvement plan and related annual reports submitted to the Board [of Education] shall provide documentation of the continuous efforts of the school to achieve the requirements to become Fully Accredited. The Board shall adopt and approve all policies and formats for the submission of annual reports under this section. The reports shall be due no later than October 1 of the school year."

Accordingly, schools rated Accredited with Warning during the 2006-2007, 2007-2008, or 2008-2009 school years are required to submit status reports by the October 1 date. The directions and suggested format for submitting the October 1 status report may be accessed at

The annual report on the status of implementation of the three-year school improvement plan with the signed cover sheet may be mailed to Mary B. Whitley, academic review specialist, Virginia Department of Education, Office of School Improvement, P.O. Box 2120, Richmond, VA 23218-2120. The report can be sent electronically to with the signed cover page faxed to Mrs. Whitley at (804)786-9763.

If you have questions, please contact Mrs. Whitley, at (804) 225-3122 or

PIW / KMS / MBW / pl