Superintendent's Memo #205-09

State seal, Commonwealth of Virginia

Department of Education

July 31, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Training Opportunity - Medicaid & Schools

The Virginia Department of Education is pleased to announce a training opportunity in Medicaid reimbursement and documentation procedures for all school divisions. The training will be held at the Stonewall Jackson Hotel and Conference Center in Staunton, Virginia on Monday, October 5, 2009, 6 p.m. to 8 p.m. and Tuesday, October 6, 2009, 7:30 a.m. – 4:30 p.m. Training on Monday is a beginner session for new staff, including Medicaid coordinators and service providers.

Training on Tuesday regarding Medicaid documentation requirements is designed for occupational therapists, physical therapists, speech-language therapists, nurses, psychologists, social workers, special education aides, and clinic aides (school division personnel and outside contracted agency personnel). Special education directors, special education supervisors, school nurse coordinators, and school financial officers will also receive information on how to implement and manage the Medicaid billing program.

Topics to be addressed are:

The Virginia Department of Education will provide breakfast, lunch, and an afternoon break on Tuesday. Participants will be responsible for their own lodging. There will be exhibitors from 4 p.m. – 6 p.m. on Monday, during registration, and 7:30 a.m. – 4:30 p.m. on Tuesday.

The Stonewall Jackson Hotel and Conference Center will offer government rates through September 16, 2009. The Stonewall Jackson is located at 24 S. Market Street, Staunton, Virginia, 24401. Please call (540) 885-4848 to make reservations. Please reference Medicaid and Schools when making your reservation.

The conference registration form is attached and must be returned by September 18, 2009. Questions and technical assistance requests may be directed to Amy Edwards at or (804) 692-0150.

PIW / ae


a. Registration Form (Word)

b. Conference Agenda (PDF)