Superintendent's Memo #216-09

State seal, Commonwealth of Virginia

Department of Education

August 7, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: 2008-2009 Summer Student Record Collection & Miscellaneous Statistics

To comply with the information and reporting requirements for adequate yearly progress, report cards and performance indicators of the No Child Left Behind Act of 2001 (NCLB), the Virginia Department of Education is conducting the Summer Student Record Collection for the 2008-2009 school year.

The 2008-2009 Summer Student Record Collection should reflect both summer school graduate and Career and Technical Education(CTE) Finisher information. Only graduates who earned a diploma during summer school should be included in the 2008-2009 Summer Student Record Collection.

Every school division must complete a summer submission in order to generate the Final Term Graduate Report. The Final Term Graduate Report shows data that will be reported for your division. A detailed listing of the data elements on the student record and instructions for completing and submitting the data can be found on the Virginia Department of Education's website at

Data are required by the Department of Education on or before the closing date of August 31, 2009. Early submission and verification is strongly encouraged as the Department of Education intends to publicly release final graduation data based on the student record soon after the closing of this data collection. The Summer Student Record Collection is currently open and accessible through the Single Sign-on for Web Systems (SSWS).

Questions or comments relating to the 2008-09 Summer Student Record Collection should be directed to Educational Applications at or (804) 786-3112 (option 4).

PIW / SMW / spl