Superintendent's Memo #225-09

State seal, Commonwealth of Virginia

Department of Education

August 21, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Federal Program Monitoring Coordinated Review Effort (CRE) of School Nutrition Programs 2009-2010
DUE DATE: August 21, 2009

The Code of Federal Regulations 7, Section 210.18, requires the Virginia Department of Education (VDOE) to conduct an administrative review of the federally funded breakfast, lunch, afterschool snack, and special milk programs in each school division once every five years. This review, known as coordinated review effort (CRE), is a comprehensive on-site evaluation designed to assess compliance with regulations, standards, and state and federal laws. For your information, the schedule showing when each division will be reviewed during the next five years is attached (Attachment A).

A more detailed schedule with dates for each review week for the school year 2009-2010 also is attached (Attachment B). School divisions scheduled for a review during the 2009-2010 school year are asked to compare the scheduled dates to the division’s calendar. Please advise the Office of School Nutrition Programs before September 18, 2009, of any conflicts due to holidays, scheduled breaks, or any dates during the scheduled review week when meals would not be offered to students.

Personnel from the VDOE, Office of School Nutrition Programs will conduct an orientation session for divisions scheduled for a CRE review during the 2009-2010 school year. It is recommended that each division scheduled for review have a representative(s) participate in the orientation; the representative(s) should have divisionwide responsibility for the school nutrition programs. The orientation session will be conducted Thursday, September 24, 2009, in Richmond at the VDOE. The session will also be available using WebEx technology and a toll-free call-in number. Additional information and registration details for the orientation session will be sent directly to the school divisions scheduled to be reviewed.

If you have questions regarding the CRE monitoring process or conflicts with the scheduled review dates, please contact Lynne A. Fellin, associate director of school nutrition programs, at (804) 225-2717 or by e-mail at

PIW / CDG / LAF / idl


a. Five-Year Schedule (PDF)

b. Federal Program Monitoring Reviews 2009 - 2010 (PDF)