Superintendent's Memo #237-09

State seal, Commonwealth of Virginia

Department of Education

August 28, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Virginia Preschool Initiative (VPI) Web-based Data Collection & Fall Verification Reporting Requirements for Fiscal Year 2010 (July 1, 2009, through June 30, 2010)
DUE: October 1, 2009

The Virginia Preschool Initiative (VPI) provides programs for at-risk four-year-old children that include quality preschool education, health services, social services, parental involvement, and transportation. Programs must provide services for the entire school year and must operate on a half-day or full-day schedule. Programs operating half-day will receive state funds prorated at 50 percent. For a new program in the first year of implementation only, a program operating less than a full school year will receive state funds on a fractional basis determined by the pro-rata portion of a school year the program is provided.

The program guidelines are available at the following website:

Fall Verification Report and Data Submission

All eligible school divisions, regardless of participation, are required to complete the Web-based fall verification report for the VPI. School divisions can refer to Attachment B of Superintendent's Memorandum No. 052-09, dated March 5, 2009, for total funding available to them in fiscal year 2010 under the VPI. Attachment B of Superintendent's Memorandum No. 052-09 can be accessed at the following link:

The verification report is due October 1, 2009. The collection window will be open from August 28, 2009 through October 1, 2009.

The verification report and data collection will be submitted through the Virginia Department of Education's Single Sign-On for Web System (SSWS). Instructions are available in Attachment A. Access to the verification report should be requested through the school division's SSWS account manager. For those school divisions that are eligible and choose to participate, budget and program summary information will also be collected.


It is anticipated that state funds for the VPI program will be distributed based on an allocation formula providing the state share (based on each division's composite index capped at 0.5000 in FY 2010) of $6,000 per child for 100 percent of the estimated un-served at-risk four-year-olds in each locality as projected by the Virginia Department of Education.

The projected local distribution of state funds for each locality for school year 2009-2010 is included in the " Budget Calculator" section of the SSWS application. This section provides the formula-driven entitlement available to each locality. If the locality chooses to serve fewer children than the total number allocated by formula, insert the actual number of children served in the calculator in the " Local Actual" fields. The state and local shares of cost will automatically be recomputed for your information.

All eligible school divisions, regardless of participation, are required to fax a copy of the signed certification form to Cheryl Strobel, associate director of early childhood education, at (804) 786-1703. The signed certification form is due by October 1, 2009.

If you have program questions, please contact Cheryl Strobel, associate director of early childhood education, at (804) 371-7578 or Budget questions should be directed to Brian Logwood, budget director, at (804) 225-2025 or

PIW / CPS / as


a. Instructions for Virginia Preschool Initiative (VPI) Data Collection & Fall Verification Requirements for 2009-2010 (Word)