Superintendent's Memo #248-09

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

September 11, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Career and Technical Education Financial Report for Fiscal Year 2009 (School Year 2008-2009)

This memorandum provides guidance for completing the Career and Technical Education Financial Report (CTEFR) for Fiscal Year 2009. This information is being collected now to assure that divisions will receive their entitlements earlier in the fiscal year. The information collected in this report will be used to calculate your fiscal year 2010 state categorical entitlements for occupational and adult education.

State funding is provided to school divisions and regional centers to support the operation, improvement, and expansion of career and technical education (CTE). The state funding is provided through categorical entitlements for occupational and adult education to support:

  1. Principals and assistant principals of CTE centers where at least 50 percent of their time is spent in CTE program administration or supervision.
  2. Extended contracts of instructors for activities related to the coordination, development, or improvement of CTE programs.
  3. Adult occupational CTE programs to provide opportunities for adults to prepare for initial employment, retraining, or career advancement.

The Career and Technical Education Financial Report for fiscal year 2009 will be collected through the use of an Excel template. Instructions for completing the report are contained in the Excel file. Instructions for downloading the Excel file from the Web are contained in Attachment A to this memorandum. You may also download the file directly from the department's website at the following address: http://www.doe.virginia.gov/info_management/data_collection/instruction/career_tech/financial_report/financial_reporting_template.xls.

Please complete the Excel template and e-mail it to the Virginia Department of Education by October 30, 2009, at CTEFR@doe.virginia.gov. In addition, please mail a hard copy of the superintendent certification form, signed by the division superintendent (or by each of the superintendents of divisions participating in a regional career and technical education program), to:

Virginia Department of Education
Attention: Career and Technical Education - Grants Administrator
P.O. Box 2120
Richmond, Virginia 23218-2120.

When all school divisions and regional programs have submitted this report, the department will calculate the fiscal year 2010 entitlements and process the payments. If you have any questions, please contact Grants Administrator Terry Dougherty via e-mail at Terry.Dougherty@doe.virginia.gov or telephone (804) 225-3349.

PIW/ER/sgj

Attachments:

a. Career and Technical Education Financial Report (CTEFR) for Fiscal Year 2009 Instructions (PDF)

b. Career and Technical Education Financial Report (CTEFR) for Fiscal Year 2009 - Sample Report Format (PDF)