Superintendent's Memo #009-10

State seal, Commonwealth of Virginia

Department of Education

January 22, 2010

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Request for Nominations of College-Bound Students for the Robert C. Byrd Honors Scholarship

The Virginia Department of Education is pleased to announce the availability of the Robert C. Byrd Honors Scholarship to provide financial assistance to students who have achieved academically and show promise of continued outstanding academic achievement. Graduating seniors of public and private secondary schools, and those who have the equivalent of a high school diploma, are eligible for the Byrd Honors Scholarship Program. The applicants must have demonstrated and show promise of continued outstanding academic achievement.

Under separate cover, materials describing the Robert C. Byrd Honors Scholarship Program are also being sent to the headmasters of accredited nonpublic secondary schools. The Virginia Department of Education is requesting that public and private schools assist in identifying and securing applications from eligible students who wish to be considered for college scholarships offered by the U. S. Department of Education for the 2010-2011 academic year.

A prompt response from each school is important to the program’s success. All public school applications should be mailed from the division central office and postmarked no later than April 9, 2010. Please note the chart on page 3 of Attachment A, which indicates the maximum number of applications each division may submit.

The total number of applications submitted by each division cannot exceed the limit established on the basis of the total grade 12 fall membership for the public school division or the private school. Only complete applications will be accepted. Any part or parts of the application submitted separately (including letters of recommendation) will cause the application(s) to be rejected. Each school should keep a copy of the application(s) sent from the school.

Byrd scholars must be selected in such a way that all parts of the Commonwealth are fairly represented. We request that you emphasize activities that ensure students from low-income and moderate-income families have access to the information about the opportunity for full participation in the scholarship program.

Scholarship applications must be postmarked by April 9, 2010. A scholarship committee will select the recipients and notify them prior to the end of the current school year. If you have questions regarding the program or wish to receive a copy of the application materials, please contact Joseph Wharff, school counseling connections specialist, by e-mail at, or by telephone at (804) 225-3370. You may also contact Nicole Hicks by e-mail at, or by telephone at (804) 225-3119.



  1. Instructions for Selecting Applicants for the 2010 Award Competition (Word)
  2. Certification of Eligibility for Federal Assistance in Certain Programs (Word)

The Virginia Department of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following position has been designated to handle inquiries regarding the department’s non-discrimination policies: Superintendent of Public Instruction, Virginia Department of Education, P.O. Box 2120, Richmond, VA 23218-2120, (804) 225-2023.

For further information on Federal non-discrimination regulations, contact the Office for Civil Rights at or call 1 (800) 421-3481.

You may view Executive Order 1 (2006), (, which specifically prohibits discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, age, political affiliation, or against otherwise qualified persons with disabilities. The policy permits appropriate employment preferences for veterans and specifically prohibits discrimination against veterans. You may obtain additional information at the Commonwealth of Virginia’s official website ( concerning this equal opportunity policy.