Superintendent's Memo #023-10

State seal, Commonwealth of Virginia

Department of Education

February 5, 2010

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: School Records Management Training

As you know, the Library of Virginia (LVA) establishes retention schedules for all public records, including those maintained by public schools. The schedules establish the requirements for managing these records, including retention and destruction timelines and methods.

The Library of Virginia and Public Schools Records Consortium will host a day of workshops aimed at educating school personnel on the legal responsibilities of managing the records your office creates.

The workshops will be held on Friday, February 26, 2010, from 8:30 a.m. to 3:30 p.m. at the Library of Virginia, 800 East Broad Street Richmond, Virginia 23219. This full day of training includes workshops on basic records management, electronic records management, General Schedule 21 Public School Records, and transferring archival records to LVA.

If you are interested in attending, please contact Elyse Gefell at or (804) 692-3900. There will be a $20 registration fee, payable by cash, credit card, or a check made payable to The Library of Virginia Foundation. Boxed lunches will be provided.

Registrants will be able to access workshop handouts at beginning February 12.

For more information on the Library of Virginia, please visit or contact Anita Vannucci at or (804) 692-3650. For more information on the Public Schools Records Consortium, please contact Maralee Weeks at or (540) 658-6752.