Superintendent's Memo #117-10

State seal, Commonwealth of Virginia

Department of Education

May 18, 2010

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: 2009-2010 End-of-Year Student Record Collection and Miscellaneous Statistics
DUE: July 16, 2010

To comply with the information and reporting requirements for adequate yearly progress, report cards, and performance indicators of the Elementary and Secondary Education Act (ESEA), the Department of Education is conducting the End-of-Year Student Record Collection (EOY SRC) for the 2009-2010 school year.

The 2009-2010 End-of-Year Student Record Collection should reflect students' records as of the last day of the 2009-2010 school year. The End-of-Year Collection also includes a Web-based entry form to collect the number of days in session as well as the number of instructional hours at each school. Again this year, the Career and Technical Education (CTE) Completer Demographics data will be collected via the EOY SRC.

A detailed listing of the data elements on the student record, the aggregate data collected on the Web-based form, and instructions for completing and submitting the data can be found on the Virginia Department of Education's website at:

Data are required by the Department of Education on or before the closing date of July 16, 2010. Early submission and verification is strongly encouraged.

The End-of-Year Student Record Collection will be open and accessible through the Single Sign-on for Web Systems (SSWS) on June 7, 2010.

Questions or comments relating to the End-of-Year Student Records Data Collection should be directed to Educational Applications at or (804) 786-3112 (option 4).