Superintendent's Memo #120-10

State seal, Commonwealth of Virginia

Department of Education

May 21, 2010

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Annual Reports on Status of Three-Year School Improvement Plan Implementation for Schools Rated Accredited with Warning for the 2007-2008, 2008-2009, and 2009-2010 School Years

The purpose of this memorandum is to provide further clarification of the school improvement plan implementation reporting requirements for schools rated Accredited with Warning during the 2007-2008, 2008-2009, and 2009-2010 school years. Section 8 VAC 20-131-310.H of the Regulations Establishing Standards for Accrediting Public Schools in Virginia states:

"The school improvement plan and related annual reports submitted to the Board [of Education] shall provide documentation of the continuous efforts of the school to achieve the requirements to become Fully Accredited. The Board shall adopt and approve all policies and formats for the submission of annual reports under this section. The reports shall be due no later than October 1 of the school year."

In past years, schools rated Accredited with Warning were required to submit an annual report on the status of implementing the three-year school improvement plan. However, beginning this year (2010-2011), the following Pre-Accreditation Eligibility (PACE) application statement will replace the Annual Report on the Status of the Three-Year School Improvement Plan.

Annual Report checkbox sample

Any school that receives this statement in the PACE application will be expected to document that the following activities have occurred prior to October 1, 2010:

Please refer to Supts. Memo No. 062-10, dated March 19, 2010, for directions on accessing and submitting the PACE application.

If you have questions regarding this new reporting process for the Annual Report on the Status of the Three-Year School Improvement Plan, please contact Mary Whitley, at (804) 225-3122 or by e-mail to