Superintendent's Memo #135-10

State seal, Commonwealth of Virginia

Department of Education

June 11, 2010

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: 2010-2011 Student Record Collection

To comply with the information and reporting requirements for adequate yearly progress, report cards, and performance indicators of the Elementary and Secondary Education Act (ESEA), the Department of Education has updated the Student Record Collection for the 2010-2011 school year.

Beginning with the 2010-2011 school year, the Student Record Collection (SRC) contains the following changes to data elements:

The following data elements have been retired:

Beginning with the 2010-2011 school year, the December 1 Child Count file layout has been aligned to the SRC file layout. By using the Student Record Collection file layout for the December 1 Child Count, school divisions can take advantage of the Pre-Submission application to edit check the data prior to actual submission. We hope this will improve data accuracy and ensure the entire special education population is accurately reported by the Department of Education. Reliable data are necessary to ensure special education funding (a product of December 1 Child Count and Tuition Reimbursement) and March 31 average daily membership (ADM) (a product of Spring Student Record Collection) is accurately calculated for each school division.

A detailed listing of the 2010-2011 data elements on the student record can be found on the Virginia Department of Education’s website at:

Questions or comments relating to the Student Records Data Collection should be directed to Educational Applications at or (804) 786-3112 (option 4).