Superintendent's Memo #146-10

State seal, Commonwealth of Virginia

Department of Education

June 25, 2010

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Training Opportunity: Medicaid and Schools

The Department of Education is pleased to announce a training opportunity in Medicaid reimbursement and documentation procedures for all school divisions. The training will be held at the Doubletree Hotel in Charlottesville, Virginia on Thursday, October 7, 2010, 6 p.m. - 8 p.m. and Friday, October 8, 2010, 7:30 a.m. – 4:30 p.m. Training on Thursday will be breakout sessions that will be repeated on Friday. Additional sessions will be offered on Friday. Please see the attached tentative agenda.

Training on Thursday and Friday regarding Medicaid documentation requirements is designed for occupational therapists, physical therapists, speech-language therapists, nurses, psychologists, social workers, special education aides, and clinic aides (school division personnel and externally contracted personnel).  Special education directors, special education supervisors, school nurse coordinators, and school financial officers will also receive information on how to implement and manage the Medicaid billing program.

Topics to be addressed are:

The Department of Education will provide breakfast, lunch, and an afternoon break on Friday.  Participants will be responsible for their own travel and lodging costs. There will be exhibitors from 4 p.m. – 6 p.m. on Thursday, during registration, and 7:30 a.m. – 4:30 p.m. on Friday.

The Doubletree Hotel will offer government rates through September 20, 2010, at $112 plus tax for a single, $127 plus tax for a double. The Doubletree Hotel is located at 990 Hilton Heights Road, Charlottesville, Virginia 22901.  Please call (1-800-494-9467) to make reservations.  Please reference “Medicaid and Schools” when making your reservation.

The conference registration form is attached and must be returned by September 17, 2010.  All conference materials will be available for downloading/printing three weeks prior to the training.  An e-mail with the link to the training materials will be sent to all participants. Questions and technical assistance requests may be directed to Amy Edwards at or (804) 692-0150.



  1. Medicaid and Schools Annual Training Registration Form (PDF)
  2. Medicaid and Schools Annual Training Tentative Agenda (PDF)