Superintendent's Memo #158-10

State seal, Commonwealth of Virginia

Department of Education

July 9, 2010

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Guidelines for Determining the Adequate Yearly Progress (AYP) of "Small n Schools"

As approved by the United States Department of Education for the calculation of Adequate Yearly Progress (AYP) for the 2010-2011 school year (based on assessments administered in 2009-2010), Virginia will use 50 or 1 percent (capped at 200) of the enrolled student population, whichever is greater, as the "minimum n" for purposes of calculating AYP and applying the 95 percent participation rate requirement at the state, division, and school levels.

Virginia uses the three most recent years of statewide assessment data to automatically calculate the pass rate to determine if a "small n school" met the Annual Measurable Objectives. A "small n school" that meets the Annual Measurable Objectives in reading, mathematics, and the other academic indicator using this method will make AYP. A school that does not make AYP by using this method will be declared To Be Determined (TBD) on the reports provided to school divisions.

Schools labeled TBD may submit a body of evidence to their school division for consideration. Based on the evidence submitted, the division superintendent will make an AYP determination for the school and forward that decision, with an explanation for its basis, to the Department of Education within 15 business days of the school receiving official notice of its AYP accountability decision or no later than September 10, 2010, for validation and inclusion in statewide data reports. The Department will consider the school division’s recommendation for the AYP status of Title I schools, but ultimately it will make the final decision for Title I schools. If no evidence is submitted to the Department on behalf of a school by September 10, 2010, that school will not make AYP.

Attachment A contains guidelines that school divisions should follow in determining the AYP status for its "small n schools." Please use the Attachment B form to submit the AYP determination to the Department of Education.

If you have questions or need additional information, please contact Marsha Granderson, reports and grants manager, by e-mail at or at (804)786-1993.



  1. Guidelines for Determining the Adequate Yearly Progress (AYP) of "Small n Schools" (PDF)
  2. Response form for Determining Adequate Yearly Progress (AYP) of "Small n Schools" for 2010-2010 (Word)