Superintendent's Memo #203-10

State seal, Commonwealth of Virginia

Department of Education

August 27, 2010

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Virginia Preschool Initiative (VPI) Web-based Data Collection and Fall Verification Reporting Requirements for Fiscal Year 2011 (July 1, 2010, through June 30, 2011)
DUE: October 1, 2010

The Virginia Preschool Initiative (VPI) provides programs for at-risk four-year-old children that include quality preschool education, health services, social services, parental involvement, and transportation.  Programs must provide services for the entire school year and must operate on a half-day or full-day schedule. Programs operating half-day will receive state funds prorated at 50 percent. For a new program in the first year of implementation only, a program operating less than a full school year will receive state funds on a fractional basis determined by the pro-rata portion of a school year the program is provided.

The program guidelines are available at the following Web site:

Fall Verification Report and Data Submission

All eligible school divisions, regardless of participation, are required to complete the Web-based fall verification report for the Virginia Preschool Initiative. School divisions can refer to Attachment D of Superintendent’s Memorandum No. 057-10, dated March 18, 2010, for total funding available to them in fiscal year 2011 under the Virginia Preschool Initiative. Attachment D of Superintendent’s Memorandum No. 057-10 can be accessed at the following link:

The verification report is due October 1, 2010. The collection window will be open from August 27, 2010, through October 1, 2010.

The verification report and data collection will be submitted through the Department of Education’s Single Sign-On for Web Systems (SSWS). Instructions are available in Attachment A. Access to the verification report should be requested through the school division’s SSWS account manager.  For those school divisions that are eligible and choose to participate, budget and program summary information will also be collected.


It is anticipated that state funds for the VPI program will be distributed based on an allocation formula providing the state share (based on each division’s composite index capped at 0.5000 in fiscal year 2011) of $6,000 per child for 100 percent of the estimated unserved at-risk four-year-olds in each locality as projected by the Virginia Department of Education.

The projected local distribution of state funds for each locality for school year 2010-2011 is included in the "Budget Calculator" section of the SSWS application. This section provides the formula-driven entitlement available to each locality.  If the locality chooses to serve fewer children than the total number allocated by formula, insert the actual number of children served in the calculator in the "Local Actual" fields. The state and local shares of cost will automatically be recomputed for your information.

The state will continue to provide funds for the 2010-2011 school year for all costs of the administration of the Phonemic Awareness Literacy Screening (PALS).  However, beginning with school year 2011-2012, the cost for PALS materials and access to the PALS Online Score Entry and Reporting System will become a local responsibility. This is an allowable expense in the local VPI budget.  If the locality already owns a PALS-PreK Teacher Set for the classroom, the per pupil cost will be approximately $4.  If, in the future, the locality starts a new VPI classroom, the Teacher Set will need to be purchased. Then, the per pupil cost will be approximately $7.  The PALS office Web site can be found at:

All eligible school divisions, regardless of participation, are required to fax a copy of the signed certification form to Cheryl Strobel, associate director of early childhood education, at (804) 786-1703. The signed certification form is due by October 1, 2010.

If you have program questions, please contact Cheryl Strobel, associate director of early childhood education, at (804) 371-7578 or Budget questions should be directed to Brian Logwood, budget director, at (804) 225-2025 or



  1. Instructions for Virginia Preschool Initiative (VPI) Data Collection and Fall Verification Requirements for 2010-2011 (PDF)