Superintendent's Memo #062-11

State seal, Commonwealth of Virginia

Department of Education

February 25, 2011

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: School Records Management Training

As you know, the Library of Virginia establishes retention schedules for all public records, including those maintained by public schools. The schedules establish the requirements for managing these records, including retention and destruction timelines and methods.

The Library of Virginia and the Public Schools Records Consortium (PSRC) will host a day of workshops aimed at educating school personnel on the legal responsibilities of managing the records your office creates.

The workshops will be held on Thursday, April 14, 2011, from 8:30 a.m. to 3:30 p.m. at the Valley View Holiday Inn in Roanoke. This full day of training will include workshops on basic records management, creating and maintaining a records management program and General Schedules.  Boxed lunches will be provided.

There will be a $25 registration fee, payable in cash or by check made payable to the Virginia Association of Government Archives and Records Administrators (VAGARA). Purchase orders will be accepted.  Beginning April 7, registrants will be able to access workshop handouts at  Registration information may be found on the PSRC Web site at  If you have registration questions, please contact Nancy Tyler at, or (703) 329-7746.

For more information on the Library of Virginia, please visit, or contact Anita Vannucci at, or (804) 692-3650.  For more information on the Public Schools Records Consortium, please contact Maralee Weeks at, or (540) 658-6752.