Superintendent's Memo #075-11

State seal, Commonwealth of Virginia

Department of Education

March 18, 2011

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Adult Education English Literacy/Civics Education Program Competitive Sub-grant Application 2011-2012

The Department of Education will make funds available for English Literacy/Civics Education (EL/Civics) activities authorized by the Workforce Investment Act (WIA) of 1998, Title II, Adult Education and Family Literacy Act, PL 105-220.  Grants will be authorized for the period beginning July 1, 2011, and ending December 31, 2012, pending the availability of funds from the U.S. Department of Education.  Grant awards are expected to range from $10,000 to $150,000.  A minimum 15 percent local match is required.  Application materials may be downloaded from the Office of Adult Education and Literacy’s Web site at:

The purpose of the EL/Civics program is to support activities that integrate English literacy and civics education for adult learners of limited English proficiency.  Individuals are considered to be of limited English proficiency if they have a limited ability to speak, read, write, or understand the English language; their native language is other than English; or they live in a family or community where a language other than English is the dominant language. 

A school division, a community-based literacy organization of demonstrated effectiveness, a volunteer organization of demonstrated effectiveness, an institution of higher education, a public or private nonprofit agency, a library, a public housing authority, a nonprofit institution not described previously but that has the ability to provide literacy services to adults, and a consortium of agencies, organizations, institutions, libraries, or authorities described previously are eligible to apply.  

Localities that have entered into a Memorandum of Understanding (MOU) for the establishment of a regional adult education program must apply for FY 2011-2012 EL/Civics funding through the regional program’s fiscal agent as identified in the MOU. Individual localities identified in the MOU may not apply independent of the regional fiscal agent.  Any application submitted independent of the regional fiscal agent will not be reviewed or considered for funding.

A voluntary information session for prospective EL/Civics grant applicants has been scheduled for April 4, 2011.  Details are available on the Office of Adult Education and Literacy (OAEL) Web site at

Applications must be received by OAEL staff no later than 2 p.m. Eastern Daylight Time (EDT), May 4, 2011.  The application should be mailed, commercially delivered, or hand delivered to the appropriate address below.

Mailing Address
Cynthia Finley, Grants Manager
Office of Adult Education and Literacy
Virginia Department of Education
P.O. Box 2120
Richmond, Virginia 23218-2120

Physical Address
Melissa Dixon, Administrative Support
Office of Adult Education & Literacy
James Monroe Building, 21st Floor
101 North 14th Street
Richmond, Virginia 23219

For questions regarding the EL/Civics program or the application process, please contact James André, specialist, OAEL, via e-mail at or by telephone at (804) 371-7852.  Financial management questions may be directed to Cynthia Finley, grants manager, OAEL, via e-mail at or by telephone at (804) 225-2850.