Superintendent’s Memo #229-11

State seal, Commonwealth of Virginia

Department of Education

August 26, 2011

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  Nominations for the 2011-2012 Science Textbook Review Committee

At the March 24, 2011, Board of Education meeting the Department of Education was authorized to proceed with the revised timeline for the K-12 science textbook state approval process beginning in September 2011.  The Board of Education’s approved timeline for the review process is attached to this memorandum.

An important part of the approval process for the K-12 science textbooks is the review of the publishers’ submitted items by teachers, curriculum supervisors, administrators, science educators, and others who have expertise with the content of the 2010 Science Standards of Learning.  The Department of Education is seeking nominations from division superintendents for individuals who are qualified and available to serve on committees to review K-12 science textbooks during the 2011-2012 school year.  Nominees should be teachers, curriculum supervisors, or administrators who have expertise with the content areas and the standards.

Committee members will be asked to participate in one of two Science Textbook Review Committee webinars scheduled for November 2 and 3, 2011. Members will begin receiving science textbooks by mid-November. Committee members reviewing the K-12 science textbooks and instructional materials will be asked to review the submitted textbooks, and submit correlation worksheets to the Department by February 27, 2012. The committees will convene in Richmond for a two-day consensus meeting on March 15-16, 2012, for a final review of all submitted materials.  Committee members reviewing the textbooks and instructional materials beyond contractual time will be paid a stipend. All committee members will be eligible to receive recertification points, pending the approval of their school division.   The Department of Education will cover expenses for mileage, meals, and lodging related to the two-day consensus meeting following approved state guidelines.

All individuals who wish to serve on the Science Textbook Review Committee must submit an application through the Web-based process, Assessment Committee Application Processing System (ACAPS).  Applicants must apply for a specific committee: K-2, 3-5, 6-8, Earth Science, Biology, Chemistry, and Physics.  The application will require a professional reference and division approval.  The procedure for submitting the Web-based application is available at  Completed applications are due to the Virginia Department of Education through the Web-based process by October 3, 2011.  Committee members will be notified by October 17, 2011.  Committee members will be selected based on expertise and experience in K-12 science education and balanced regional representation.

If you have questions about the K-12 science textbook review, please contact Eric Rhoades, science coordinator, Office of Standards, Curriculum, and Instruction, by e-mail at or by telephone at (804) 225-2898; or Barbara Young, elementary science specialist, Office of Standards, Curriculum, and Instruction, by e-mail at or by telephone at (804) 225-2676.  If you have questions concerning the ACAPS application process, please contact the student assessment staff at or by telephone at (804) 225-2102.



  1. Approval Process for K-12 Science Textbooks 2011-2012 (PDF)