Superintendent’s Memo #327-11

State seal, Commonwealth of Virginia

Department of Education

December 16, 2011

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  2011 Fall Master Schedule Collection–Instructional Personnel and Licensure Report

DUE:  Successful Submission due February 9, 2012;
          Verification Reports due March 22, 2012

In order to comply with the reporting requirements of Indicators (b)(1), (b)(2), and (b)(3) of the State Fiscal Stabilization Fund (SFSF) Assurances, the Elementary and Secondary Education Act (ESEA) (Public Law 107-110), and Title II of the Higher Education Act (HEA), school divisions are required to submit data for the Fall Master Schedule Collection-Instructional Personnel and Licensure Report (Fall MSC-IPAL).

The Master Schedule Collection (MSC) and Instructional Personnel and Licensure report (IPAL) have been combined because of the common data that the two collections share.  It is essential that the human resources staff who worked on IPAL in recent years work with their technology counterparts who completed the End of Year Master Schedule Collection to complete this joint collection.

The Fall MSC will include course-level data by student and teacher for all students Grades K-12.  This data should reflect course information for all classes that are being taught or will be taught during the 2011-2012 school year.

The Instructional Personnel and Licensure Report should reflect a "snapshot" of your school division's personnel as of October 1, 2011.  Please be advised that there are revisions in the collection for the 2011-12 school year.

Notable revisions are: 

Because the verification process of highly qualified teacher data can be involved and lengthy, it is important that all school divisions have a successful submission of the Fall MSC-IPAL no later than February 9, 2012.  Resubmissions to correct errors are encouraged after this date and final verification reports, signed by the division superintendent, must be submitted by March 22, 2012.  Early submission is strongly encouraged.

A detailed listing of the data elements on the Fall MSC-IPAL are posted on the Virginia Department of Education’s Web site at

Questions or concerns relating to the 2011 Fall Master Schedule Collection should be directed to Educational Applications via e-mail at or telephone at (804) 225-2099.

Questions or concerns relating to the 2011 IPAL Report should be directed to Brian Mason via e-mail at or telephone at (804) 225-2823.

Questions or concerns regarding licensure should be directed to Mark Allan, director, Licensure and School Leadership, via e-mail at or telephone at (804) 371-2471.

Questions or concerns regarding Special Education should be directed to Special Education Instructional Services, via e-mail at or telephone at (804) 225-2932.