Superintendent’s Memo #038-13

State seal, Commonwealth of Virginia

Department of Education

February 8, 2013

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  School Breakfast Program – Fiscal Year 2013 State Funding Incentive Payment for Increased Student Participation in 2011-2012

The General Assembly appropriated funds for state fiscal year 2013 (FY13) for the incentive program for improved student participation in school breakfast programs.  This incentive funding is available to any school division that increased per student breakfast participation in 2011-2012 above the baseline established in school year 2003-2004 (base year).  Each school division’s baseline is unique to its base year breakfast participation. 

The level of funding is $0.22 for each meal served above the base year number of meals served per student for each division.  For FY13, actual student participation from school year 2011-2012 was compared to the base year to determine the level of funds earned.   Please note that the current fiscal year 2013 appropriation is not sufficient to fully fund the full breakfast incentive payments at $0.22 per meal.  The Department of Education will reimburse school divisions at a pro-rated rate.  The attached spreadsheet (Attachment A) shows total incentive funding earned for each school division, the prorated incentive payment, and the difference between earned and actual payments.  If additional funds become available, an additional amount up to the amount earned will be paid in June 2013.  In the event additional funds are not made available during the year, the pro-rated payment will remain unchanged. 

The funds will be paid via electronic data interchange (EDI) on a semi-monthly recurring basis through June 30, 2013.  The first semi-monthly payment will be February 15, 2013.  The payments will appear on the EDI notice as State School Breakfast Incentive Funds – revenue source code 240347.

These funds must be credited to the school nutrition program account and may not be used for any other purpose.  The school nutrition program financial reports submitted to the Department of Education will be monitored to determine compliance with this provision.

Attachment B to this memorandum is a certification statement that is required to be signed and returned to the Department of Education no later than March 15, 2013.  Signing and submitting this statement completes the documentation required to receive funds for this program.  Any school division that does not complete the certification form and does not reflect the deposit of such funds to the school nutrition program account in their annual financial report submitted to the Department in July 2013, will be required to either return the funds directly to the Department or the funds will be recovered through a deduction from a future payment for Basic Aid.  This certification statement should be submitted to:

Office of School Nutrition Programs
Department of Education
P.O. Box 2120
Richmond, VA  23218-2120

Please direct questions regarding the school breakfast program to Catherine Digilio Grimes, director of school nutrition programs, at (804) 225-2074 or by e-mail at or Lynne Fellin, associate director, at (804) 225-2074 or e-mail at  Questions regarding the school breakfast funding formula should be directed to the budget office staff at (804) 225-2025.



  1. FY13 State Breakfast Incentive Funding Calculations and Payments (PDF)
  2. FY13 State Breakfast Incentive Funding Certification Statement (Word)