Superintendent’s Memo #300-13

State seal, Commonwealth of Virginia

Department of Education

November 8, 2013

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  Career and Technical Education Financial Report for School Year 2012-2013

The information collected in the Career and Technical Education Financial Report (CTEFR) for school year 2012-2013 will be used to calculate your fiscal year 2014 state career and technical education (CTE) categorical entitlements for occupational preparation and adult education programs.  State funding is provided to school divisions and regional centers through categorical entitlements to support the operation, improvement, and expansion of CTE occupational preparation and adult education programs and shall be used for the following:

  1. principals and assistant principals of CTE centers where at least 50 percent of their time is spent in CTE program administration or supervision;
  2. extended contracts of instructors for activities related to the coordination, development, or improvement of CTE programs; and
  3. adult occupational CTE programs to provide opportunities for adults to prepare for initial employment, retraining, or career advancement.

The CTEFR will collect the additional occupational adult education data by CTE program areas for the number of classes, enrollment, and the number of full-time and part-time teachers.

The CTEFR for school year 2012-2013 will be collected through the Virginia Department of Education (VDOE) Single Sign-On for Web Systems (SSWS) data report entry application.  The CTEFR data entry must be completed and submitted to VDOE through the SSWS.

The CTE administrator or designee will need to request access to the CTEFR Web-based application from their divisionwide SSWS administrator.  The SSWS administrators’ contact list is located on the VDOE Web site.

The CTEFR Web-based application will be open and accessible through the SSWS on November 8, 2013.  Instructions for completing the CTEFR in SSWS are provided on the VDOE Web site.

After completing the CTEFR data entry, the division superintendent or an authorized designee must verify the report’s accuracy and sign the verification form provided in the Web-based application with an original blue ink signature.

Signed verification forms must be submitted to the VDOE by December 20, 2013, either electronically to with a color scanned or PDF attachment or mailed to:

Virginia Department of Education
Office of Career and Technical Education Services
Attention: W. Terry Dougherty, CTE Grants Administrator
P.O. Box 2120
Richmond, VA 23218-2120

After all school divisions and regional centers have submitted their CTEFR for school year 2012-13, the VDOE will calculate the fiscal year 2014 entitlements and process the payments.

If you have any questions, please contact W. Terry Dougherty, CTE grants administrator, Office of Career and Technical Education Services, at or by telephone at (804) 225-3349.