Superintendent’s Memo #305-15

State seal, Commonwealth of Virginia

Department of Education

December 18, 2015

TO:  Division Superintendents

FROM:  Steven R. Staples, Superintendent of Public Instruction

SUBJECT: 2015-2016 Federal Program Monitoring Schedule for Title II, Part A

The purpose of this memo is to notify certain school divisions that they will receive on-site or telephone federal program monitoring for the 2015-2016 academic year for Title II, Part A, Improving Teacher Quality. The Elementary and Secondary Education Act of 1965 (ESEA), as amended by the No Child Left Behind Act of 2001 (NCLB), requires states to monitor school divisions for compliance in certain program areas.  As a result of this requirement, school divisions are monitored for Title II, Part A, on a five-year cycle in Virginia. School divisions scheduled to receive Title II, Part A, monitoring in winter or spring of 2016 are listed in Attachment A.

In preparation for the monitoring, the Office of Program Administration and Accountability will host an informational session via webinar on Tuesday, January 5, 2016.  The purpose of the webinar is to familiarize school divisions with the process used for the monitoring and to discuss the federal program monitoring protocol that will be used. The monitoring protocol can be found at:

To join the web meeting:

  1.  At the scheduled time, click on the following link:
  2. After connecting to the webinar, follow the directions on the screen to join the audio portion of the conference.  You will be prompted to either:

To ensure your electronic devices are prepared to access the webinar, please visit the following link:  You may also view supported Operating Systems and devices at the following link:

Should you have trouble connecting to the webinar, contact Gloria Torréns-Billings, administrative assistant, at (804) 371-0770 or

If you have other questions, please contact Carol Sylvester, Title II, Part A, education coordinator, at or (804) 371-0908, or Tiffany Frierson, education specialist, at or (804) 371-2682.



  1. 2015-2016 Federal Program Monitoring Schedule (PDF)