| DATE: | August 10, 2018 |
|---|---|
| TO: | Division Superintendents |
| FROM: | James F. Lane, Superintendent of Public Instruction |
| SUBJECT: | 2018-2019 Title III, Part A, Allocations under Provisions of the Elementary and Secondary Education Act of 1965 (ESEA) |
Attached are the 2018-2019 Title III, Part A, Limited English Proficient (LEP) and Immigrant Children and Youth (IY) allocations for each eligible school division (Attachment A). The Title III, Part A, allocations are available through the reimbursement process as of July 1, 2018. The terms of the grant award are provided in Attachment B.
LEP AWARDS
The “LEP Award” column in Attachment A provides the 2018-2019 LEP awards for all individual school divisions based on the fall 2017 reported enrollment of LEP students.
Divisions Receiving an LEP Award of $10,000 or More
Divisions with an approved 2018-2019 Title III application in the Online Management of Educational Grant Awards (OMEGA) system in the Single Sign-On for Web Systems (SSWS) portal must submit an amendment to the Title III application through OMEGA reflecting their 2018-2019 LEP allocation.
Divisions Receiving an LEP Award of Less than $10,000
Under Section 3201 of the ESEA, a school division with an LEP award of less than $10,000 cannot access the funds unless the division submits a joint application with one or more divisions in a Title III consortium. The collective total LEP allocation of divisions participating in the consortium must be $10,000 or more. The Department considers 2018-2019 Title III consortium memberships finalized as of July 31, 2018.
Title III Statewide Consortium Participants
The LEP awards in Attachment A represent the allocation for all individual divisions prior to adjustments applied based on participation in the 2018-2019 Title III statewide consortium. Participating divisions should refer to the Title III statewide consortium webpage for final adjusted LEP awards. Please see the 2018-2019 tab under Consortium Documents.
Title III Independent Consortium Participants
For divisions participating in an independent Title III consortium with an approved 2018-2019 Title III application in OMEGA, the division serving as the fiscal lead on behalf of consortium members must submit through OMEGA an amendment to the approved Title III application reflecting the total 2018-2019 LEP award for the consortium.
Questions related to the 2018-2019 Title III statewide consortium should be referred to Dr. Christopher Kelly, Education Coordinator, at Christopher.Kelly@doe.virginia.gov: Email link. or (804) 225-2122.
IY AWARDS
Divisions Receiving an IY Award
The “Immigrant Children and Youth Award” column in Attachment A provides the 2018-2019 IY awards for qualifying divisions. These funds are awarded to certain divisions meeting the state’s criteria for a significant increase of IY students. All divisions receiving an IY award must submit an IY application in OMEGA using the process described below, as applicable to the division:
- Divisions receiving an LEP award of $10,000 or more with an approved 2018-2019 Title III individual application in OMEGA must submit an amendment to the Title III application through OMEGA reflecting their 2018-2019 IY allocation.
- Divisions receiving an LEP award of $10,000 or more with an approved 2018-2019 Title III consolidated application in OMEGA must submit a separate Title III application through OMEGA reflecting their 2018-2019 IY allocation.
- Divisions receiving an LEP award of under $10,000 without a 2018-2019 Title III application in OMEGA must submit a separate Title III application through OMEGA reflecting their 2018-2019 IY allocation.
When submitting an application amendment or a separate IY application for IY funds through OMEGA, divisions should complete all information in the Cover Page and Budget sections of the application, as well as the IY tab.
UNCLAIMED FUNDS UNDER TITLE III, PART A
If the Department has not received an application for any portion of the 2018-2019 Title III, Part A, funds from qualifying divisions by October 31, 2018, the unclaimed funds will be reallocated to eligible school divisions as required under Section 3114(c) of ESEA.
Questions about the Title III, Part A, allocations should be addressed to Louise Marks, Title III Coordinator, at Louise.Marks@doe.virginia.gov: Email link. or (804) 225-2901.
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