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Superintendent's & Principals' Memos

Superintendent's Memos 2021

Superintendent's Memos

Weekly memoranda from the superintendent of public instruction are the means by which the Virginia Department of Education communicates official information to the commonwealth's school divisions. Superintendent's memoranda are posted on Fridays.

April 9, 2021

• MEMO 097-21
  2021 Multidivision Online Provider Application Process-This is a PDF document. (PDF)
• MEMO 096-21
  2020-2021 End-of-Year Student Record Collection and Miscellaneous Statistics – Due: July 9, 2021-This is a PDF document. (PDF)
• MEMO 095-21
  House Bill 1090 Childhood Vaccine Requirements Update-This is a PDF document. (PDF)
  • MEMO 095-21, Attachment A: Supplemental Guidance for School Required Vaccines FAQs for Parents (English)-This is a Word document. (Word)
  • MEMO 095-21, Attachment B: Supplemental Guidance for School Required Vaccines FAQs for Parents (Spanish)-This is a Word document. (Word)
• MEMO 094-21
  Screening Tools for Identifying Kindergarten English Learners-This is a PDF document. (PDF)
• MEMO 093-21
  Title I, Part A, Carryover Provisions and Reallocation Procedures under the Elementary and Secondary Education Act of 1965 (ESEA), as Amended-This is a PDF document. (PDF)
  • MEMO 093-21, Attachment A: Procedures for Reallocation of Title I, Part A, Funds-This is a Word document. (Word)
• MEMO 092-21
  Title V, Part B, Subpart 2, Rural and Low-Income Schools Program Carryover Provisions and Reallocation Procedures-This is a PDF document. (PDF)
• MEMO 091-21
  School Lunch Hero Day - May 7, 2021-This is a PDF document. (PDF)
• MEMO 090-21
  ESSER I and ESSER II Formula Funds Reimbursement Process-This is a PDF document. (PDF)

April 2, 2021

• MEMO 089-21
  “Get Skilled, Get a Job, Give Back” Program Established for Low- and Middle-Income Students in Virginia-This is a PDF document. (PDF)
• MEMO 088-21
  2020-2021 Length of School Term Waiver Application-This is a PDF document. (PDF)
  • MEMO 088-21, Attachment A: Template for Hour Count Submission-This is an excel spreadsheet. (XLSX)
  • MEMO 088-21, Attachment B: Sample Certification Letter Template-This is a Word document. (Word)
  • MEMO 088-21, Attachment C: Copy of 2020-2021 Length of School Term Waiver Application Questions-This is a PDF document. (PDF)
• MEMO 087-21
  Fiscal Year 2021 State Funding for Breakfast Incentive Payments-This is a PDF document. (PDF)
  • MEMO 087-21, Attachment A: Total Incentive Entitlement for School Breakfast-This is an excel spreadsheet. (XLSX)
  • MEMO 087-21, Attachment B: Fiscal Year 2021 Certification Statement-This is a Word document. (Word)
• MEMO 086-21
  Call for Nominations for Board of Education Advisory Committees: 2021-2024 Term-This is a PDF document. (PDF)
  • MEMO 086-21, Attachment A: Nomination Form for Virginia Board of Education Advisory Committees-This is a Word document. (Word)
• MEMO 085-21
  Model Policies for the Treatment of Transgender Students in Virginia’s Public Schools-This is a PDF document. (PDF)
• MEMO 084-21
  Opportunity to Comment on Virginia’s Request for a Waiver from Certain Mathematics Requirements of the Every Student Succeeds Act of 2015 (ESSA)-This is a PDF document. (PDF)
• MEMO 083-21
  Virginia Board of Education Revised the Guidelines for Uniform Performance Standards and Evaluation Criteria for Teachers-This is a PDF document. (PDF)

March 26, 2021

• MEMO 082-21
  Alternative Accreditation Plan Applications for Special Purpose Schools-This is a PDF document. (PDF)
• MEMO 082-21, Attachment A: Alternative Accreditation Request - Special Purpose Schools for 2022-2023-This is a Word document. (Word)
• MEMO 082-21, Attachment B: Alternative Accreditation Request - Graduation Cohort for 2022-2023-This is a Word document. (Word)
• MEMO 081-21
  Opportunity to Comment on a Proposed Waiver to Virginia’s Every Student Succeeds Act of 2015 (ESSA) State Plan MEMO 080-21-This is a PDF document. (PDF)
  
• MEMO 080-21
  Emergency Assistance for Non-Public Schools Program Application Process-This is a PDF document. (PDF)
  
• MEMO 079-21
  USDA Announces Extension of Eight Nationwide Child Nutrition Waivers-This is a PDF document. (PDF)
  
  • MEMO 079-21, Attachment A: School Year 2020-2021 Waivers – SFSP-This is a Word document. (Word)
    
• MEMO 079-21, Attachment B: School Year 2020-2021 Waivers – SSO-This is a Word document. (Word)
  
• Resource: School Year 2020-2021 Waiver Survey
  
• MEMO 078-21
  Early College Scholars Certificates-This is a PDF document. (PDF)
  
• MEMO 077-21
  Celebrating Military-Connected Students-This is a PDF document. (PDF)
  
• MEMO 076-21
  CEP ISP Data Collection and Annual Notification of LEA CEP Eligibility-This is a PDF document. (PDF)
  
  • MEMO 076-21, Attachment A: Instructions to Submit the April 1 Identified Student Percentage Data in SNPWeb-This is a Word document. (Word)
    
  • MEMO 076-21, Attachment B: LEA Notification of Divisionwide Potentially Eligible, Near Eligible, and Expiring-This is an excel spreadsheet. (XLSX)
• MEMO 075-21
  New Service to Assist Virginia Students Applying for Financial Aid-This is a PDF document. (PDF)
  
  • Resource: Virginia CAN

March 19, 2021

• MEMO 074-21
  School Divisions of Innovation – Application for Division Designation 2021-This is a PDF document. (PDF)
• MEMO 074-21, Attachment A: 2021 School Divisions of Innovation Application for Division Designation-This is a Word document. (Word)
• MEMO 073-21
  Nominations for the 2022 Mary V. Bicouvaris Virginia Teacher of the Year Program-This is a PDF document. (PDF)
  
  • MEMO 073-21, Attachment A: 2022 Mary V. Bicouvaris Virginia Teacher of the Year general information and application procedures-This is a Word document. (Word)
  • MEMO 073-21, Attachment B: 2022 Mary V. Bicouvaris Virginia Teacher of the Year application-This is a Word document. (Word)
• MEMO 072-21
  Fiscal Year 2022 Project Graduation Funding Allocation-This is a PDF document. (PDF)
  • MEMO 072-21, Attachment A: Fiscal Year 2022 Project Graduation Funding Allocations-This is a Word document. (Word)
• MEMO 071-21
  Changes to Phonological Awareness Literacy Screening (PALS) Spring 2021 Testing Window for Grades PreK-3-This is a PDF document. (PDF)
  • MEMO 071-21, Attachment A: EIRI Assessment Schedule 2020-2021-This is a Word document. (Word)
• MEMO 070-21
  Update on the Revised World Language Standards of Learning-This is a PDF document. (PDF)
• MEMO 069-21
  United States Department of Education Approval of Amendment 4 to Virginia’s Every Student Succeeds Act of 2015 (ESSA) State Plan-This is a PDF document. (PDF)
  • Memo 069, Attachment A: Approval Letter from United States Department of Education for Amendment 4-This is a PDF document. (PDF)
• MEMO 068-21
  Individuals with Disabilities Education Act (IDEA) Excess Costs Calculation-This is a PDF document. (PDF)
  • Memo 068-21, Attachment A: Excess Costs Calculation Guidelines and Procedures Manual-This is a Word document. (Word)
• MEMO 067-21
  New Guidance Regarding the Sequential Elective Graduation Requirement-This is a PDF document. (PDF)
• MEMO 066-21
  Approved Alternative Breakfast Service Model Funding for School Year 2020-2021-This is a PDF document. (PDF)
  • Memo 066, Attachment A: List of Schools Approved and Not-Approved for BaB Funding-This is an excel spreadsheet. (XLSX)
• MEMO 065-21
  2020-2021 End-of-Year Master Schedule Collection
  Due:   Successful Submission August 2, 2021
  Final Verifications August 31, 2021-This is a PDF document. (PDF)
  

• MEMO 064-21
  CARES Act Grants Ending September 30, 2022-This is a PDF document. (PDF)
  
• MEMO 063-21
  2020-2021 Spring Student Record Collection and Miscellaneous Statistics - Due: April 16, 2021-This is a PDF document. (PDF)

March 12, 2021

• MEMO 062-21
  Diploma Seals Distribution Process and Criteria for 2021 Graduates-This is a PDF document. (PDF)
• MEMO 061-21
  Announcing the 2021 Mary Peake Award for Excellence in Education Equity-This is a PDF document. (PDF)

March 9, 2021

• MEMO 060-21
  Adoption of the Amended 2020-2022 Biennial Budget by the 2021 Special Session I General Assembly-This is a PDF document. (PDF)
• MEMO 060-21, Attachment A: Summary of the 2020-2022 Budget Amendments Affecting PreK-12 Education-This is a Word document. (Word)

March 5, 2021

• MEMO 059-21
  Virginia Kindergarten Readiness Program (VKRP) Spring Term and Assessment Windows, Availability of Remote EMAS Math Assessment, and General Administration Guidance (EMAS, CBRS and PALS)-This is a PDF document. (PDF)
• MEMO 058-21
  Updates to Active Virginia SCED Codes and Process for New Code Approval-This is a PDF document. (PDF)
• MEMO 057-21
  English Language Development (ELD) Standards Framework Implementation Timeline and Support-This is a PDF document. (PDF)
• MEMO 057-21, Attachment A: English Language Development (ELD) Standards Framework Implementation Trainings Available-This is a Word document. (Word)
• MEMO 056-21
  Water System Restart for Schools-This is a PDF document. (PDF)
• MEMO 056-21, Attachment A: Overview of the Water System Restart for Public Schools in Virginia-This is a Word document. (Word)
• MEMO 055-21
  National School Social Work Week, March 7-13, 2021-This is a PDF document. (PDF)
• MEMO 054-21
  Career and Technical Education Financial Report for School Year 2019-2020-This is a PDF document. (PDF)

March 2, 2021

• MEMO 053-21
  Correspondence from the United States Department of Education and Virginia’s Assessment Plans for Spring 2021-This is a PDF document. (PDF)

February 26, 2021

• MEMO 052-21
  Second Periodic Reporting Requirement to Ensure Eligibility for Length of School Term Waiver-This is a PDF document. (PDF)
  
• MEMO 052-21, Attachment A: March 2021 Periodic Division Report Questions-This is a Word document. (Word)
  

• MEMO 051-21
  Amendments to the Governor’s Amended 2020-2022 Biennial Budget as Introduced Proposed by the House of Delegates and by the Senate-This is a PDF document. (PDF)
  
• MEMO 051-21, Attachment A: Senate and House Amendments to the 2020-2022 Biennial Budget-This is a Word document. (Word)

• MEMO 050-21
  Local School Wellness Policy Toolkit and Resources-This is a PDF document. (PDF)
• Memo 050-21, Attachment A: Guidance Document for Updating the Wellness Policy-This is a Word document. (Word)
• Memo 050-21, Attachment B: Local School Wellness Policy Model-This is a Word document. (Word)
• Memo 050-21, Attachment C: Local School Wellness Policy Template-This is a Word document. (Word)
• Memo 050-21, Attachment D: Local School Wellness Policy Checklist-This is a Word document. (Word)
• MEMO 049-21
  Professional Development Opportunity: Building Science Teacher Leader Capacity-This is a PDF document. (PDF)
• MEMO 048-21
  Virginia Preschool Initiative New and Sustained Strategies for Expanding Access to Quality Early Learning: Planning for 2021-2022-This is a PDF document. (PDF)
• Memo 048-21, Attachment A: Virginia Preschool Initiative Slot Add-On Table FY21-This is an excel spreadsheet. (XLS)
• MEMO 047-21
  National School Breakfast Week - March 8-12, 2021-This is a PDF document. (PDF)

February 17, 2021

• MEMO 046-21
  Financial Aid Awareness Month - Free Application for Federal Student Aid (FAFSA)-This is a PDF document. (PDF)

• MEMO 045-21
  Announcing Institute of Education Sciences’ NAEP 2021 School Survey-This is a PDF document. (PDF)

• MEMO 044-21
  Nominations for the Standards of Learning Item and Test Review Committees-This is a PDF document. (PDF)

• MEMO 043-21
  2021 VDOE Fine Arts Division Leadership Virtual Meetings-This is a PDF document. (PDF)

February 12, 2021

• MEMO 042-21
  CDC Face Mask Order-This is a PDF document. (PDF)
• MEMO 041-21
  Update to the Emergency Guidelines for Locally-Awarded Verified Credits-This is a PDF document. (PDF)
• MEMO 040-21
  Parent Ombudsman for Special Education-This is a PDF document. (PDF)
• MEMO 039-21
  Digital Learning Day: Joint North Carolina and Virginia RISE OER Unconference-This is a PDF document. (PDF)

February 5, 2021

• MEMO 038-21
  VASCD Offers Teachers Micro-credentials Aligned with the Profile of a Virginia Classroom-This is a PDF document. (PDF)
• MEMO 037-21
  Seeking Applications for the Grow Your Own Teacher Pilot Program from Fiscal Year 2021 Funding-This is a PDF document. (PDF)
• MEMO 037-21, Attachment A: Fiscal Year 2021 Application for the Grow Your Own Teacher Pilot Program-This is a Word document. (Word)
• MEMO 037-21, Attachment B: VDOE Grow Your Own Teacher Application Form-This is a Word document. (Word)
• MEMO 036-21
  Extension of Nationwide Waiver for Food Service Management Contract Duration in the National School Lunch Program and Summer Food Service Program-This is a PDF document. (PDF)
• MEMO 035-21
  Release of the Revised Governor’s Scorecard on Nutrition and Physical Activity-This is a PDF document. (PDF)
• MEMO 034-21
  2021-2022 Nominations for Career Success Stars in Career and Technical Education (CTE)-This is a PDF document. (PDF)
• MEMO 033-21
  Development of a New Virginia Alternate Assessment Program-This is a PDF document. (PDF)
• MEMO 032-21
  Waiver of Requirements in §22.1-98 J. Provided to School Divisions-This is a PDF document. (PDF)
• MEMO 031-21
  Revisions to 2020-2021 Title III, Part A, Allocations under the Elementary and Secondary Education Act of 1965 (ESEA)-This is a PDF document. (PDF)
• Memo 031-21, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements-This is a Word document. (Word)
• Memo 031-21, Attachment B: Revised Elementary and Secondary Education Act of 1965 Title III, Part A, 2020-2021 Allocations-This is an excel spreadsheet. (XLS)
• Memo 031-21, Attachment C: Attachment: Procedures for the Reallocation of Title III, Part A, Funds-This is a Word document. (Word)
• MEMO 030-21
  Office of School Nutrition Programs Notification of Federal Award Identification Number-This is a PDF document. (PDF)
• MEMO 029-21
  2021 Career and Technical Education New Teacher Institute-This is a PDF document. (PDF)

February 1, 2021

• MEMO 028-21
  Public Comments for the Proposed Guidelines for Policies on Concussions in Students-This is a Word document. (Word)
• Memo 028-21, Attachment A: Virginia Board of Education Guidelines for Policies on Concussions in Students - Strikethrough and Underline Version-This is a Word document. (Word)
• Memo 028-21, Attachment B: Virginia Board of Education Guidelines for Policies on Concussions in Students-This is a Word document. (Word)
  
• MEMO 027-21
  Review of the Physical Education, Driver Education, and Family Life Education Standards of Learning: Seeking Input from the School Community and Nominations for the Review Committees-This is a Word document. (Word)

January 29, 2021

• MEMO 026-21
  Opportunity to Comment on an Addendum and Waiver to Virginia’s Every Student Succeeds Act of 2015 (ESSA) State Plan-This is a Word document. (Word)
• MEMO 025-21
  Review of the History and Social Science Standards of Learning: Seeking Input from the School Community-This is a Word document. (Word)
• MEMO 024-21
  Black History Month Resources-This is a Word document. (Word)
• MEMO 023-21
  Additional Details regarding Standards of Learning Testing in Fall 2020 and Spring 2021-This is a Word document. (Word)
• MEMO 022-21
  Certification of the List of Qualified Persons for the Office of Division Superintendents of Schools-This is a Word document. (Word)
• MEMO 021-21
  Preliminary Federal Fiscal Year (FFY) 2021 Title I Allocations-This is a Word document. (Word)
• MEMO 020-21
  Triennial Assessment of the Local School Wellness Policy-This is a Word document. (Word)

January 22, 2021

• MEMO 019-21
  Weekly Reporting Request Related to Provision of COVID-19 Vaccinations-This is a Word document. (Word)
  • MEMO 019-21, Attachment A: School Division Survey: COVID-19 Vaccine Distribution-This is a Word document. (Word)
  MEMO 018-21
  Extracurricular Activities and Students with Disabilities-This is a Word document. (Word)
• MEMO 017-21
  2021 Granville P. Meade Scholarship-This is a Word document. (Word)
  • MEMO 017-21, Attachment A: Granville P. Meade Scholarship Program 2021 Procedures-This is a Word document. (Word)
• MEMO 016-21
  Virginia Kindness Week, February 14-20, 2021-This is a Word document. (Word)
• MEMO 015-21
  Request for Proposals for 21st Century Community Learning Centers Competitive Grant Program-This is a Word document. (Word)
• MEMO 014-21
  Surveys Requesting Input on Revisions to Virginia’s Joint Guidance for the Education of Students in Foster Care-This is a Word document. (Word)
• MEMO 013-21
  National School Counseling Week, February 1-5, 2021-This is a Word document. (Word)
• MEMO 012-21
  Coronavirus Response and Relief Supplemental Appropriations Act - ESSER II 90 Percent LEA Awards-This is a Word document. (Word)
  • MEMO 012-21, Attachment A: Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements-This is a Word document. (Word)
  • MEMO 012-21, Attachment B: CRRSA Act ESSER II Fund 90 Percent LEA Allocations-This is an excel spreadsheet. (XLS)
  • MEMO 012-21, Attachment C: CRRSA Act ESSER II Fund Terms of Grant Award-This is a Word document. (Word)
  • MEMO 012-21, Attachment D: CRRSA Act ESSER II Fund Allowable Uses of Funds-This is a Word document. (Word)
• MEMO 011-21
  Guidance and Model Policy for the Notification of Protective Orders in Public Elementary and Secondary Schools-This is a Word document. (Word)
• MEMO 010-21
  Fiscal Year 2021 State Lunch Reimbursement-This is a Word document. (Word)
  • MEMO 010-21, Attachment A: State Lunch Reimbursement Payments for FY 2021-This is a Word document. (Word)
• MEMO 009-21
  At-Risk Afterschool Meals Component of the Child and Adult Care Food Program: An Excellent Resource for Addressing Child Food Insecurity in Virginia-This is a Word document. (Word)

January 15, 2021

• MEMO 008-21
  Preschool Development Grant Community Networks - Application for Cohort 3-This is a Word document. (Word)
• MEMO 007-21
  Announcing the 2021 #EdEquityVA Webinar Series Open to all Virginia Educators-This is a Word document. (Word)
• MEMO 006-21
  English Language Development (ELD) Standards, 2020 Edition Released-This is a Word document. (Word)

January 14, 2021

• Memo 005-21
  Interim Guidance for PreK-12 School Reopening-This is a Word document. (Word)

January 8, 2021

• MEMO 004-21
  Virginia School Principals Appreciation Week January 24-30, 2021-This is a Word document. (Word)
• MEMO 003-21
  Waiver of Standards of Quality Class Size Maximums Under Certain Conditions-This is a Word document. (Word)
• MEMO 002-21
  CTE Competitive Innovative Program Equipment Grants for High-Demand and Fast-Growth Industry Sectors-This is a Word document. (Word)
  • MEMO 002-21, Attachment A: CTE Competitive Innovative Program Equipment Grants Application-This is a Word document. (Word)
• MEMO 001-21
  Immunization Requirements-This is a Word document. (Word)

 

 

 

 

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