Virginia Child Care Plan

The Virginia Child Care Plan provides detailed information about how Virginia currently meets or intends to meet federal requirements in eight areas:

  • CCDF Leadership & Coordination with Relevant Systems
  • Family Engagement through Outreach & Consumer Education
  • Stable Child Care Financial Assistance to Families
  • Equal Access to High Quality Child Care for Low-Income Children
  • Standards & Monitoring Processes to Ensure the Health & Safety of Care Settings
  • Qualified & Effective Child Care Workforce
  • Continuous Quality Improvement
  • Grantee Accountability

Click the following links to access Virginia’s approved Child Care Plan and the federal approval letter.


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*NEW* ARPA Child Care Stabilization Grants




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Statewide Child Care Disaster Plan


Types of Child Care in Virginia

A child day care program in Virginia refers to a regularly operating service arrangement for children where, during the absence of a parent or guardian, a person or organization has agreed to assume responsibility for the supervision, protection and well-being of a child under the age of 13 for less than a 24-hour period.
There are two types of child day programs in Virginia: child day centers (center-based) and family day homes (family-based).
Categories of care include:

  • Licensed
  • Unlicensed (but regulated)
  • Approved
  • Unlicensed and unregistered

Although, choosing a licensed provider is strongly encouraged, not all programs require licensure. If you are unsure about the type of care you are receiving, ask your provider if they are licensed by the Virginia Department of Social Services (VDSS). Licensed programs are required to display their license certificate. Look for this license certificate to be visibly displayed near the entrance.

Educating yourself on available care options, and knowing what to look for when selecting a program, are essential to your child’s well-being.


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Virginia Child Care Subsidy Program-Market Rate Survey Report




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File a Complaint


File a Complaint

If you believe a facility or individual providing care has violated applicable child care regulations or you suspect abuse or neglect of children in care, you may report those concerns to the Virginia Department of Education.

If you suspect that a facility or individual is providing care illegally (the person should have a license but doesn’t), you may report those concerns as well. The Department of Education has the responsibility to investigate these complaints.

The purpose of reporting a complaint is not just to protect a specific child, but rather to protect all the children in care at that facility. You do not have to know which specific standards have been violated; you can provide a description of the situation and the licensing inspector will determine which, if any, standards or laws have been violated.

Child Care Standards

Licensed Child Day Centers
Licensed Family Day Homes
Religious Exempt Child Day Centers
Family Day Care Systems
Voluntary Registration of Family Day Homes

Complaints may be anonymously submitted in written format or orally.

If you are willing to provide your name and contact information, the licensing inspector will be able to contact you for additional information, if necessary, and to provide information about the results of the complaint investigation after it is complete.

Before filing a complaint, reference the questions listed below and be prepared to provide as much specific information as possible, especially if you are filing anonymously, as the inspector will not be able to ask you any follow-up questions.

  • What happened?
  • Who was involved? Who may have witnessed what happened?
  • When did it happen? Did it happen more than once? How long did it take?
  • Where did it happen?
  • Why did it happen?

How to file a complaint

There are multiple ways you can file a complaint. You can call or submit an online complaint.

  • Call the Office of Child Care Licensing toll-free at 833-778-0204;
  • Submit a written complaint via the online complaint form;
  • For complaints regarding possible child abuse or neglect, call the Child Abuse/Neglect Hotline toll free number: 1-800-552-7096 (or, in the Richmond area, 804-786-8536)

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Types of Child Care in Virginia




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Deaths, Injuries and Abuse in Child Care Settings


Deaths, Injuries and Abuse in Child Care Settings

The Child Care and Development Block Grant Act of 2014 directs states to make information available concerning the number of deaths, serious injuries and instances of substantiated child abuse that occur in child care settings each year.

The Virginia Department of Education publishes annually a report summarizing child protective services complaints in out-of-family settings which include child care settings. The report shows by locality the number of complaints accepted, the number of founded complaints and the number of unfounded complaints. Click here to access the most recent report.

Child care providers should report incidences of child deaths and serious injuries that occur in their settings using the Injury of a Child Requiring Outside Medical Treatment or Death form.

VDOE tracks and reports deaths and serious injuries in child care settings in the Death and Serious Injury Database.


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File a Complaint




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Virginia Child Care Plan


Statewide Child Care Disaster Plan

The Statewide Child Care Disaster Plan provides guidance and procedures for ensuring compliance with the Child Care and Development Block Grant Act of 2014 to ensure a coordinated effort for the continuation of child care programs authorized under the Act during and after a disaster or emergency event.


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Virginia Child Care Plan




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Final Child Care Underserved Areas Workgroup Report


Final Child Care Underserved Areas Workgroup Report

In 2014, the President signed the Child Care and Development Block Grant Act of 2014, reauthorizing the federal Child Care and Development Fund (CCDF) that provides states with resources to 1) help low-income parents afford child care while they work or pursue education and training and 2) to enhance the quality of child care for all children. The reauthorization sets forth many new requirements, including the expectation that states have in place strategies to meet the needs of specific target populations: children in underserved areas; infants and toddlers; children with disabilities; and children in need of care during nontraditional hours.

While Virginia has numerous strategies in place, the Virginia Department of Social Services (VDSS) wanted an up-to-date assessment of the current state of child care needs among localities and target populations. To do so, the VDSS Division of Child Care and Early Childhood Development convened a workgroup of stakeholders from across the state to:

  • Evaluate and, to the extent possible, quantify the child care needs of these specific populations in Virginia.
  • Identify potential strategies to increase the supply and quality of child care for these populations.
  • Share ideas and form collaborations to implement selected strategies.

Click this link to access the Final CC Underserved Areas Workgroup Report


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Statewide Child Care Disaster Plan




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Virginia’s Child Care Subsidy Program – Market Rate Survey Report


Child Care Stabilization Grant Program

The Virginia Department of Education (VDOE) is accepting applications for a NEW grant program, funded  by the American Rescue Plan Act (ARPA). Virginia’s Child Care Stabilization Grant Program is designed to:

  • Stabilize child care programs now;
  • Support providers to make strategic investments in their programs;
  • Target higher rates of support to providers located in or serving communities hit hardest by the pandemic; and
  • Encourage participation in the Child Care Subsidy Program. Eligible providers must apply, even if you have received grant funds before. This is a new program which requires a new application

Visit the online provider application portal to register and apply now!

Grant Resources

VDOE announced the Child Care Stabilization Grant program in a statewide briefing in partnership with the Virginia Early Childhood Foundation on Thursday, October 28.

Additional webinar recordings and slides are available on VECF's website.

Have questions about the grant program or how to apply? Check out these resources from VDOE:

TECHNICAL ASSISTANCE

VDOE is partnering with the Virginia Early Childhood Foundation to offer additional support and  technical assistance related to the Child Care Stabilization Grant Program. Visit VECF's website for informational resourcesrecorded tutorials and briefings, and more!

 

Read on for more information on eligibility criteria, grant timeline, and more.

Who is eligible?

Under federal law, providers must meet one of the following eligibility criteria to qualify for a Child Care Stabilization Grant:

  1. Are an approved Child Care Subsidy Vendor, regardless of initial date of licensure or registration.
  2. Were licensed, registered, or regulated on or before March 11, 2021. In Virginia, this includes:
    • Licensed family day homes and child day centers
    • Religious-exempt child day centers
    • Certified preschools
    • Voluntarily registered family day homes
    • Family day homes approved by a licensed family day system
    • Family day homes approved by local ordinance

Grants are available to all eligible providers, even if you are temporarily closed due to COVID-19. Grants values will be adjusted based on operational status. If you permanently close during the grant period, you are required to notify VDOE.

Child care programs operated by local school divisions are not eligible to apply. Head Start recipients are generally not eligible for funding. Appeals from Head Start recipients will be considered on a case-by-case basis.

Federal rules also require providers to agree to the following conditions in order to receive a grant:

  • Meet local, state, and federal public safety guidance, regulations, and/or laws;
  • Meet the Centers for Disease Control and Prevention’s (CDC’s) operating guidelines to the extent possible; 
  • Not reduce employees’ weekly pay and benefits during the grant period, including during periods of temporary closure;
  • To the extent possible, use the funds to provide tuition and copayment relief for families in care that are struggling to make payments; and
  • Use grant funds only for approved purposes.

How do I apply?

Applications for the grant program are only available online and are available in English, Spanish, Arabic, Korean, Vietnamese, and Chinese (simplified and traditional). You must have an email address to apply.

Applications must be completed in one session. Please review the grants resources below before you begin your application.

How is my grant award determined?

Grant awards are issued based on the following factors:

  • Operating status (open or closed)
  • Full- or part-time operation
  • Licensed or approved capacity
  • Location in a high-need community, as identified by the CDC’s Social Vulnerability Index (SVI)

Providers are also eligible to receive a one-time bonus (worth 20 percent of the base grant) if they are an approved Child Care Subsidy Program vendor or become an approved vendor before March 30, 2022.

Grant timeline

Eligible child care providers will receive up to 3 payments on a quarterly basis over a 9-month period. Awards will be prorated based on when providers apply (see below).

First Quarter Grant Awards (cover September 2021—November 2021 operations)

  • Key deadlines for new applicants
    • Applications are accepted beginning in October 2021 and must be received by November 30 to receive an initial grant award.
    • Initial grant awards will be based on operational status at the time of application.
    • Providers are encouraged to apply prior to the deadline as payments will be processed on a rolling basis beginning in late October 2021.
    • Applications received by November 30, 2021 are eligible to receive all three grant awards.
  • Key deadlines for ongoing recipients
    • ALL providers are considered “new applicants” for the first round of the Child Care Stabilization Grants, even if you have received other relief funding in the past.

Second Quarter Grant Awards (cover December 2021—February 2022 operations)

  • Key deadlines for new applicants
    • New applications received between December 1—January 5, 20212 are eligible for second and third quarter grant awards.
    • Initial grant awards will be based on operational status at the time of application.
  • Key deadlines for ongoing recipients
    • Providers awarded a first quarter grant will NOT need to reapply for subsequent quarterly grants.
    • Second quarter grant awards for providers awarded a first quarter grant will be based on operational status as of December 1, 2021.
    • Second quarter payments will be processed on a rolling basis beginning on December 13, 2021.

Third Quarter Grant Awards (cover March 2022—May 2022 operations)

  • Key deadlines for new applicants
    • New applications received between March 1—March 30, 2022 are eligible for third quarter grant awards.
    • Initial grant awards will be based on operational status at the time of application.
  • Key deadlines for ongoing recipients
    • Providers awarded a first or second quarter grant will NOT need to reapply for subsequent quarterly grants
    • Third quarter grant awards for providers awarded a second quarter grant will be based on operational status as of March 1, 2022.
    • Third quarter grant awards will be processed on a rolling basis beginning March 14, 2022.

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Deaths, Injuries and Abuse in Child Care Settings




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Virginia Child Care Plan


Virginia’s Child Care Subsidy Program – Market Rate Survey Report

Virginia conducts a market rate survey before submitting its Child Care and Development Fund (CCDF) plan to the federal Department of Health and Human Services for approval. The survey helps the state assess and establish its reimbursement rates for child care providers participating in the Child Care Subsidy Program. Click this link to access the 2018 Market Rate Survey which was completed prior to the implementation of the 2019-2021 Child Care Plan.


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Final Child Care Underserved Areas Workgroup Report




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Types of Child Care in Virginia