Text Formatting
Text Formatting
Use appropriate font style and size
- Trebuchet or Times New Roman are recommended for body type that is no smaller than 24 point and no larger than 48 point. Headings can be up to 60 point.
How?
- Go to Home.
- Select the desired font from the drop-down options.
Why is this important?
This font style is recommended for readability and availability.
Resources
- Font Readability
- Make your PowerPoint Presentations Accessible: Format Text for Accessibility
- Highlight Text & Change Fonts (PowerPoint 2013) Training Video
- Format Text on Slide Training Video
Use Built-in Lists
- Are lists (bulleted and numbered) created with the built-in features in PowerPoint?
How?
Go to Home > Paragraph and use Bullets, Numbering or Multilevel List features
Why is this important?
Screen readers are programmed to understand lists that are created with built-in tools. If a list is not set up properly, users will have difficulty finding a list, navigating through a list, identifying the list, and identifying multiple levels within lists.
Resources
Create Unambiguous Names for Links
- Is the destination, function or purpose described in the link name or surrounding text?
- Have you avoided using "Click Here" or "Learn More?"
How?
- Type a descriptive text link in your document that provides the destination, function and/or purpose.
- Select the text that you want to be a hyperlink.
- Go to Insert > Hyperlink
- Enter the address (i.e., http://www.virginia.gov).
Why is this important?
Meaning link text helps a user understand what information is available once the link is selected. Generic terms ("click here" or "read more") do not provide adequate information for the user.
Examples of Hyperlink Text
Poor Link Text
"go to http://www.doe.virginia.gov/testing/sol/standards_docs/mathematics/index.shtml"
Good Link Text
"go to Mathematics Standards of Learning"