VDOE collects information related to student enrollment and staffing to ensure that school divisions receive the appropriate state and federal funds. Information including instructions and submission templates for upcoming data collections is posted here.
Financial Data Collections
Annual School Report – Financial Section (ASRFIN) 2019-2020 - Due: September 15, 2020
The 2019-2020 Annual School Report data collection is due to the Department of Education as required by Section 22.1-81 of the Code of Virginia.
- Superintendent’s Memo 178-20 – 2019-2020 Annual School Report – Financial Section-This is a Word document.
- FY 2020 Debt Balances Collection Template-This is an excel spreadsheet.
This application is completed in the Single Sign-on for Web Systems (SSWS) portal. The ASRFIN Excel Template, Instructions, Chart of Accounts, Adjusted Locality Ledger, Sales Tax, and EOY Basic Aid Adjustments reports are accessed in the ASRFIN application in SSWS. Log in to SSWS, select Annual School Report: Financial (ASRFIN), and then select Instructions on the upper right side of the screen for all ASRFIN documentation.
Budgeted Required Local Effort and Required Local Match – Fiscal Year 2021 - Due: June 5, 2020
The FY 2021 Budgeted Required Local Effort and Required Local Match data collection is due to the Department of Education as required by Item 145 of HB 30, 2020 Acts of Assembly (2020 Appropriation Act).
- Superintendent’s Memo 120-20-This is a Word document.: This application is completed in the Single Sign-on for Web Systems (SSWS) portal. Log into SSWS, Select Required Local Effort And Required Local Match (RLERLM), and then select Instructions on the right side of the screen. Located here are step-by-step instructions, Relevant Legal Citations, and the Projected FY 2021 SOQ RLE and Optional RLM amounts based on HB 30, 2020 Acts of Assembly, and List of Qualifying Schools for Reading Specialists and Math/Reading Instructional Specialists.
Foster Care – Fiscal Year 2021 Reimbursement for Local Operational Costs Incurred During Fiscal Year 2020 (July 1, 2019 - June 30, 2020) - Due: July 31, 2020
To receive state payment for the cost of providing services to certain children placed in foster care, divisions are required to provide data related to those services. This application is completed in the Single Sign-on for Web Systems (SSWS) portal; The Foster Care Excel template and instructions are now accessed in the Foster Care Enrollment application in SSWS under Instructions on the right side of the screen.
- Superintendent's Memo 144-20-This is a Word document.: Data Collection: Education of Children in Foster Care – Reimbursement of Fiscal Year 2020 Local Costs from Fiscal Year 2021 State Funds and Remedial Summer School Funding for Fiscal Year 2021 (Summer 2020 Program).