Virginia Department of Education

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Information on this page is provided by the Office of Student Services. 

School Health

School Health Office

Anaphylaxis

• Anaphylaxis / Epinephrine – Resources for policy development, training and meeting the needs of students experiencing an anaphylactic emergency in Virginia Public Schools.

Children with Special Health Care Needs

• Association of University Centers on Disability

Chronic Disease Management in School Setting

Asthma

• Guidelines for Managing Asthma in Virginia Schools-This is a Word document. (Word)
• Asthma Action Plan – from the Virginia Asthma Coalition

Diabetes

• Diabetes Medical Management Plan (2020)
• Diabetes FAQs for School Nursing Staff
• Virginia Diabetes Council Resources
• Manual for Training of Public School Employees in the Administration of Insulin and Glucagon (PDF) – revised July 2015

Seizure Resources

• Resources for Schools from the Epilepsy Foundation 
• Schools and Seizure Preparedness
• Managing Students with Seizures: The Importance of School Nurses, Training
• Seizure Training for School Personnel
• Seizure Action Plan-This is a PDF document. (PDF)
  
• Seizure Action Plan (Spanish)-This is a PDF document. (PDF)

Return to School & Chronic Illness

• Model Guidelines for School Attendance for Children With Human Immunodeficiency Virus (HIV) (PDF)
• Pediatric Cancer Toolkit, 2019 – Missed school days and the impact of treatments can make learning a challenge for pediatric cancer patients and their families. Children's Hospital of Richmond, VA created a toolkit for Parents and Schools to support the child with cancer in the classroom.

Dental Health Resources

• VDH Oral Health Resource Page - provides access to information and resources for students, families, and school personnel.  .
• Smart Smiles® - an oral health curriculum that provides lessons, videos, and online activities to educate K-5 students on how to form good oral health habits.
• How do I keep my teeth healthy? - a pamphlet that promotes developing healthy oral habits.

Eating Disorders within the School Setting

• Eating Disorders Parent Information Sheet (Word)
• Report of Eating Disorder Screening Form (Word)
• Sample Eating Disorder Screening Opt-Out Form (Word)

Emergency

Resources for policy development, training and meeting the needs of students experiencing an anaphylactic emergency in Virginia Public Schools.  

• Anaphylaxis / Epinephrine – Resources for policy development, training and meeting the needs of students experiencing an anaphylactic emergency in Virginia Public Schools.
• Automatic External Defibrillator (AED) Guidelines for Schools (PDF)

Enrollment Forms and Processes

Enrollment 

Refer to Student Enrollment for information regarding the enrollment of

• Students from Other Countries
• Students in Foster Care
• Homeless Students

Virginia School Entrance Physical Forms

• Instructions-This is a PDF document. (PDF)
• Commonwealth of Virginia School Entrance Health Form MCH 213G-This is a PDF document. (PDF) (hard copy)
• Commonwealth of Virginia School Entrance Health Online Fillable Form MCH213G-This is a PDF document. (PDF) (for healthcare providers)
• Mancomunidad de Virginia Formulario de Salud Para El Ingreso Escolar-This is a PDF document. (PDF) (Spanish)
• Certificate of Religious Exemption-This is a PDF document. (PDF)

Virginia Immunization Requirements:

• School and Daycare Immunization Requirements
• Virginia Childhood and Adolescent Vaccination Schedule (Infographic)

Head Injury

• Guidelines for Concussion: Return to Learn/Play
• Brain Injury in the Schools: A Guide for Educators – from the Brain Injury Association of Virginia
• Virginia Department of Education guidance documents for concussions with students.-This is a PDF document. (PDF)

Infectious Disease Management in Schools

• COIVD-19:Resources for Schools to Plan & Prepare
• Virginia Department of Health (VDH) Epidemiology
  • VDH Seasonal Influenza
  • VDH Coronavirus Resources

Medication Training of School Personnel

• Medication Administration, School Nurses Guide: A Training Manual for Unlicensed Public School Employees (2020)-This is a Word document. (Word)
• Medication Administration, Competency Checklist-This is a Word document. (Word)
• Medication Administration Training Slides-This is a PPT presentation. (PPT) – July, 2020
• Manual for Training of Public School Employees in the Administration of Insulin and Glucagon (PDF) – revised July 2015
• SOLU-CORTEF Injection Skills Checklist-This is a Word document. (Word)
• SOLU-CORTEF Injection Action Plan-This is a Word document. (Word)
• Best Practices for Administration of Naloxone in the School Setting-This is a Word document. (Word)
• Naloxone Administration Procedures Form for School Health Personnel-This is a Word document. (Word)

• Proper Medication Disposal Methods
  Proper disposal of unwanted prescription medications helps to reduce harm from accidental exposure or intentional abuse. A common method of disposal is to flush unwanted drugs. We encourage school divisions to provide proper disposal information to parents and to ensure the inclusion of proper medication disposal in the school setting in school division medication administration policy and protocol. For more information and resources, see Superintendent's Memo 159-15.
• CBD and THC-A Oil Administration Required School Form-This is a Word document. (Word) - SUPTs Memo 059-20
  • MEMO 059-20 Attachment A: Student Form for Administration of CBD/THC-A Oil-This is a Word document. (Word)

Mental Health Promotion

• Virginia Tiered System of Support
• National Alliance on Mental Illness

Natural Disasters

• School Emergency Traige Training
• Virginia Department of Emergency Management
• Federal Emergency Management Act (FEMA)

School Health Manuals & Guidance

VDH Guidelines for Healthcare Procedures in Schools (2017 Edition)

Virginia School Health Guidelines Manual (by chapter and currently under revision)

• Forward - School Health Guidelines (PDF)
• School Health Programs
  • The Components of a School Health Program (PDF)
  • Developing a Program: Infrastructure and the Planning Process (PDF)
  • Parent and Community Involvement (PDF)
• School Health Services
  • Overview (PDF)
  • Conducting Health Assessments (PDF)
  • Early and Periodic Screening, Diagnosis and Treatment (EPSDT) and Medicaid/CMSIP (PDF)
  • Implementing Special Education: Students With Special Needs (PDF)
  • General Guidelines for Administering Medication in School (PDF)
  • Infectious Disease Control (PDF)
  • Other School Health Services (PDF)
  • Health Education (PDF)
  • Healthful Environment (PDF)
• Appendices
  • Appendix A: Code of Virginia (PDF); Superintendent’s Memos and etc. (PDF)
  • Appendix B: First Aid Guide for School Emergencies (PDF)
  • Appendix C: Universal Precautions and Infectious Diseases (PDF)
  • Appendix D: Required Forms (PDF)
  • Appendix E: Sample Forms (PDF)
• Index to the School Health Guidelines (PDF)

School Screenings & Reports

School Screening Reports are due at the end of the school year and are submitted through SSWS. Please check with your school division SSWS administrator for access. 

• Hearing Screening-This is a Word document. (Word)
• Vision Screening-This is a Word document. (Word)

Resources

Publications

• Communicable Disease Reference Chart for School Personnel (PDF) – from the Virginia Department of Health
• First Aid Guide for School Emergencies (PDF)
• Guidelines for Managing Asthma in Virginia Schools (PDF)
• Diabetes Management in the School Setting (PPT)  |  (PDF)
• The School Nurse institute Partnership (SNIP): A Statewide Collaborative for Improving School Health Services in Virginia (PDF)

 

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