Summer Food Service Program (SFSP)

What is the Summer Food Service Program?

The Summer Food Service Program (SFSP) is designed to ensure children continue to receive nutritious meals when school is not in session. SFSP sponsors must provide the program to all eligible participants regardless of race, color, national origin, sex, age, or disability. The program serves individuals 18 years and younger in communities of need.

See No Kid Hungry’s Summer Meals Fact Sheet and the SFSP Overview to learn more about the program.

How to Apply

Returning sponsors must complete a SFSP application in the Virginia Department of Education, Office of School Nutrition Program’s (VDOE-SNP) online application system for operation through summer 2022.

Applications must be submitted 30 days prior to operation, and by the federal deadline of June 15, 2022.

New organizations interested in sponsoring the SFSP must complete an extended application, including a pre-application checklist, prior to accessing the application in the online system. Pre-application checklists for new sponsors are due by April 1.

New Sponsors

For community organizations:

Send inquiry email to Maggie Parker at Maggie.Parker@doe.virginia.gov
Complete pre-application checklist and send to your CNP Regional Specialist
Receive access to online application system SNPWeb
Complete application in SNPWeb and receive final approval to operate

For School Food Authorities (SFA):

Contact your SNP Regional Specialist to express interest in serving the SFSP
Receive access to SFSP module and application in SNPWeb
Complete application in SNPWeb and receive final approval to operate

Application Resources

Pre-Application Checklist-This is a Word document.
Application Webinar
Mapping Tool: use this mapping tool to identify areas of greatest need in your community

Advance Request Deadlines

Any sponsor requesting an SFSP advance must have an approved SFSP application prior to the advance request deadline. All advance requests are made through the online application system. Funds provided as advances are recouped in future claims for reimbursement.

June advance (June 1) – May 1 deadline
July advance (July 15) – June 15 deadline
August advance (August 15) – July 15 deadline

Program Requirements

Site Eligibility

Meal Pattern

Procurement

Program Monitoring

Civil Rights

How to Claim

The current reimbursement rates for SFSP are as follows:

SFSP Meal	Operating Rates (per meal)	Rural and All Self-Prep (per meal)	Vended Urban Sites (per meal)
Breakfast	2.3700	0.2350	0.1850
Lunch/Supper	4.1300	0.4325	0.3575
Supplements	0.9600	0.1175	0.0925

Sponsors must submit claims for reimbursement for each month of operation. Claims must be submitted within 60 calendar days of the end of the month.

Learn how to submit a claim for reimbursement using the claim instructions-This is a Word document..

Outreach Toolkit

Promote the SFSP to your community using this Outreach Toolkit created by No Kid Hungry. Find social media graphics and posts, website blurbs, customizable flyers, letters to parents, bulletin inserts, and FAQs.

Training

The VDOE-SNP offers training videos via the articulate e-learning platform, Rise.com. Other helpful training resources can be found on Training & Resources.

Helpful Links

Reference the following links for helpful information about school and child nutrition program, nutrition education, and ongoing webinar/training opportunities.

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